10 Best Invoicing Software in India

For businesses in India, managing invoices isn’t just about tracking who owes what. It’s about staying compliant with tough GST regulations, reducing the risk of manual errors, and ensuring that payments are collected on time. Small businesses, freelancers, and growing agencies all face a common set of challenges: ever-changing GST rules, repeated follow-ups for payments, and the constant risk of delayed cash flow.

The best invoicing and billing software isn’t just a convenience—it’s essential for business survival and growth. Automating invoicing processes doesn’t just save time; it helps you get paid faster, minimize manual mistakes, and streamline billing across clients and projects. As digital transformation accelerates in India, investing in modern software solutions is rapidly becoming the norm for small businesses determined to stay ahead.

Those relying on spreadsheets or manual methods can find themselves stuck with payment errors, compliance headaches, and hours lost to routine admin work. If you’re curious about the true business impact of outdated methods, check out The Hidden Cost of Avoiding an Invoicing Program: How Small Businesses Suffer.

Essential Features to Look for in Indian GST Invoice Software

Not all invoice software is made equal, especially for small businesses in India. The complexity of GST billing makes a specialized solution crucial. Here’s what to consider before choosing your invoicing tool:

• GST-Compliant Invoices: Ensure your invoice software generates bills that fully comply with GST requirements, including auto calculation of SGST, CGST, and IGST, HSN/SAC codes, and GSTIN display.
• Customizable Invoice Templates: A range of branded and editable invoice templates makes your business look professional and helps build trust.
• Recurring Billing: If you have subscription clients or retainer agreements, recurring billing saves countless hours creating monthly invoices.
• Payment Reminders: Automated reminders help you reduce payment delays, keeping your cash flow healthy.
• Online Payment Integration: Look for easy integration with payment gateways like PayPal, Stripe, UPI, or Indian banks, so customers can pay instantly online.
• Expense Tracking and Reporting: Tracking expenses and generating essential reports (GST returns, profit & loss, etc.) is crucial as your business grows.
• User-Friendly Design: The best invoicing software in India offers intuitive dashboards and easy onboarding, so you spend more time on your business—not the software.
• Free Invoicing Software: For new businesses or startups, many providers now offer robust free plans or free GST billing software, so you can start with zero upfront cost.

Curious about building professional, on-brand invoices? Here’s a step-by-step guide on creating professional and branded invoices for freelancers that’s relevant to businesses of all sizes.

How Invoicing and Billing Software Simplifies GST Compliance

Indian GST rules require every business to generate and maintain accurate, detailed GST invoices—from serial numbers and GSTINs, to HSN codes, itemized tax brackets, and digital signatures. Staying up to date with changing regulations is a hassle for business owners doing things manually. Add the headache of filing returns and reconciling GSTR-1 and GSTR-3B, and compliance quickly becomes overwhelming.

Here’s how modern gst billing software in India transforms compliance:

• Automated GST Calculation: Calculate and display the right taxes for every transaction automatically, reducing risk of miscalculation.
• Pre-Filled GST Invoice Templates: One-click generation ensures your invoices always have the correct structure.
• GST Return Reports: Instantly generate GSTR-1, GSTR-3B, and other mandatory filings, saving hours at tax time.
• Audit Trail: Digital records eliminate paper clutter and simplify audits.
• Error Reduction: Automated data entry and system-driven validations prevent manual mistakes, helping you stay compliant and avoid penalties.

Switching to billing and accounting software is also a step toward cloud adoption. If you’re interested in comparing cloud versus traditional methods, explore the differences between cloud & traditional accounting.

10 Best Invoicing Software in India: Comparative Overview

The billing and invoicing software landscape in India is vibrant, offering everything from simple billing apps for microbusinesses to advanced accounting suites for medium-sized enterprises. Here’s how we evaluate the 10 best:

• GST Compliance: Robust GST invoice features that meet Indian regulatory norms.
• Features: Customizable templates, recurring invoices, payment gateways, reminders, and reporting tools.
• Usability: An intuitive interface that suits Indian business users—whether novice or experienced.
• Free Plans and Pricing: Suitability for startups, freelancers, and SMEs with different budgets.
• Integrations: Compatibility with accounting software, ERPs, CRMs, and payment gateways.
• Customer Support: Reliable support and onboarding, vital for smooth operations.

Let’s look at the leading billing and invoicing software for Indian business needs.

Invoice Crowd – Modern Invoicing and GST Billing for Small Businesses

• Description:
  Invoice Crowd is a comprehensive, cloud-based platform tailored to the unique needs of Indian freelancers, small businesses, and digital agencies. It empowers users with GST-compliant invoice software, customizable templates—ensuring every invoice looks professional—and advanced automation that reduces admin work across the billing process.
• Key Features for Indian Businesses:

• Seamless invoice creation with GST compliance, itemized taxes, HSN/SAC codes, and digital signatures.
• Multi-currency and multi-client support—ideal for service providers engaging international clients as well.
• Recurring billing, automated payment reminders, and customizable late fees to boost payment cycle efficiency.
• Online payment gateway integrations including PayPal, Stripe, and UPI-compatible solutions.
• Powerful reporting, expense tracking, and balance sheets to monitor your financial health.
• Dedicated customer portals for clients—improves transparency and speeds up payment approvals.
• Advanced automations and seamless proposal-to-invoice conversion. To discover how automation makes life easier, check out 11 Ways in Which Invoice Automation Adds Value.

• Pros and Cons:

• Pros: Intuitive dashboard, full GST compliance, automation, online payment options, and customer collaboration features.
• Cons: As a newer entrant, some advanced India-specific integrations (like TDS automation) are roadmap features.

• Ideal Users:
  Freelancers, digital agencies, consultants, and any small business or SME looking for a modern, easy-to-use, all-in-one online billing software in India.

Zoho Invoice – Customizable GST Billing for Indian SMEs

• Description:
  Zoho Invoice has become a household name among Indian SMEs for straightforward billing, beautiful invoice templates, and on-the-go access. It’s built for scalability and smooth integration with other Zoho business apps.
• Key Features:

• Fully GST-compliant invoices and recurring billing cycles.
• Automated payment reminders and multi-channel delivery (email, WhatsApp).
• Rich insights via financial dashboards and detailed sales reports.
• Flexible workflow automation and seamless Zoho Books integration.

• Pros and Cons:

• Pros: Sleek interface, free plan for small businesses, easy customization, global cloud accessibility.
• Cons: May require Zoho ecosystem adoption for full value; slight learning curve for integrations.

• Ideal Users:
  Indian SMEs, service professionals, startup teams, and those who want a well-known, robust solution tightly connected to other business apps.

Marg ERP – Comprehensive GST Billing and Accounting Software

• Description:
  Marg ERP is a one-stop accounting, invoice, and GST billing software in India adopted widely across industries—from retail and pharma to manufacturing and wholesale.
• Key Features:

• Industry-specific GST invoicing formats (Retail, Pharma, FMCG, and more).
• Comprehensive inventory, purchase, and sales management modules.
• In-built e-way bill and GSTR-1/3B report generation.
• Multi-branch and POS (Point of Sale) integration.

• Pros and Cons:

• Pros: Deep industry customization, strong accounting suite, scalable for growing businesses.
• Cons: Heavier for microbusinesses, traditional interface compared to newer cloud apps.

• Ideal Users:
  Retailers, pharma suppliers, manufacturers, wholesalers, and businesses needing an end-to-end billing and accounting package.

Vyapar – Simple Invoice and GST Billing for Small Indian Businesses

• Description:
  Vyapar offers small business owners an easy way to generate GST-compliant invoices, handle shop billing, and manage cash flow—without getting bogged down by accounting jargon.
• Key Features:

• Simple invoice creation and GST billing for goods and services.
• Expense tracking and payment reminders via WhatsApp & SMS.
• Mobile and desktop apps for managing business wherever you are.
• Barcode and inventory management for retail shops.

• Pros and Cons:

• Pros: User-friendly for shopkeepers and microbusinesses, offline access, budget-friendly pricing.
• Cons: Limited advanced reporting and accounting; not suited for larger companies or agencies needing extensive integrations.

• Ideal Users:
  Local shopkeepers, microbusinesses, small service providers, and anyone looking for uncomplicated GST invoice software in India.

TallyPrime – Trusted Accounting and GST Software for Indian Corporates

• Description:
  TallyPrime is a long-standing staple in the Indian business landscape, known for comprehensive accounting and GST-compliant invoicing, especially for medium and large businesses.
• Key Features:

• Complete accounting solution: GST billing, inventory management, payroll, reporting, and more.
• Scalable for single or multi-location businesses.
• Supports e-invoicing, e-way bills, and compliance audits.
• Customizable modules for advanced industry needs.

• Pros and Cons:

• Pros: Depth in accounting and compliance; trusted by large enterprises; proven track record.
• Cons: Traditional desktop software (with additional costs for cloud access); may be overwhelming for smaller users.

• Ideal Users:
  Medium-to-large Indian businesses, corporates, accountants, and those with advanced financial management needs.

Busy Accounting – GST-Compliant Invoicing and Inventory Management

• Description:
  Busy Accounting delivers a targeted suite for SMEs seeking robust billing software that’s also easy to use. Given its focus on midsize businesses, Busy efficiently addresses GST compliance, invoicing, and inventory challenges.
• Key Features:

• GST invoice generation with full tax breakdown.
• Inventory and batch management for wholesale/distribution businesses.
• Customizable reports, balance sheets, and tax return generation.
• Multi-company and multi-location support.

• Pros and Cons:

• Pros: Affordable, industry-specific modules, and reliable compliance tools.
• Cons: Slightly dated interface; some learning curve for first-time users.

• Ideal Users:
  Wholesale traders, mid-size retailers, distribution agencies, and SMEs balancing invoicing and inventory management.

Sleek Bill – User-Friendly GST Billing for Startups and Shops

• Description:
  Sleek Bill is designed for Indian startups, shopkeepers, and small businesses that want fast, hassle-free billing. Its clean layout and rapid invoice generation make it a popular pick.
• Key Features:

• GST billing software free download available for Windows.
• Ready-to-use, professional invoice templates.
• Automatic calculation of taxes and discounts.
• Bulk invoice printing and easy report exports.

• Pros and Cons:

• Pros: Extremely user-friendly, quick setup, affordable and accessible to non-tech-savvy users.
• Cons: Not cloud-based by default; limited advanced workflow automation.

• Ideal Users:
  Store owners, early-stage startups, and businesses looking for simple, free billing software for GST invoices in India.

myBillBook – Mobile-First Billing and GST Invoicing for Indian SMEs

• Description:
  myBillBook is designed with a mobile-first approach, serving growing SMEs that want to handle invoicing, inventory, and accounting from their smartphone or desktop.
• Key Features:

• Easy GST invoice creation and recurring billing direct from mobile app.
• Inventory and party management throughout the sales process.
• Send invoices and reminders across WhatsApp and SMS.
• Generate GST reports and other compliance documents from the app.

• Pros and Cons:

• Pros: Intuitive mobile interface, quick invoicing anywhere, affordable subscription.
• Cons: Some limitations on integration with external accounting platforms.

• Ideal Users:
  SMEs needing on-the-go control of billing, shop owners, and entrepreneurs who prefer mobile invoicing apps.

Freshbooks – International-Standard GST Accounting for Growing Businesses

• Description:
  QuickBooks brings an international flavor to GST compliance and online accounting for Indian businesses looking to elevate their billing operations.
• Key Features:

• Automated GST invoicing and tracking of taxes due.
• Powerful cloud-based dashboard and multi-device access.
• Comprehensive financial and tax reporting.
• Integration with Indian banks and payment gateways for easy online payments.

• Pros and Cons:

• Pros: Cloud convenience, robust automation, global support network.
• Cons: Higher price point; primarily catered to businesses familiar with western-style accounting workflows.

• Ideal Users:
  Growth-focused startups, consultancies, and SMEs seeking international-standard accounting with GST compliance.

ProfitBooks – Simple GST Billing and Cloud Accounting

• Description:
  ProfitBooks positions itself as simple, cloud-based GST invoice software for small businesses, especially those prioritizing speed, ease-of-use, and collaborative workflows.
• Key Features:

• Cloud invoicing, expense recording, easy inventory management.
• Direct payment links for faster online payments.
• GST-compliant invoice templates.

• Pros and Cons:

• Pros: Lightweight, affordable SaaS option, great for freelancers and small agencies.
• Cons: Not suited for complex accounting or larger organizations that need industry-specific modules.

• Ideal Users:
  Freelancers, microbusinesses, and service businesses needing a straightforward, cloud-based billing platform.

HostBooks – All-in-One GST, TDS, and Billing Platform

• Description:
  HostBooks combines automated billing with an extensive compliance suite – handling GST invoicing, TDS, and even e-way bills under one roof.
• Key Features:

• Automated GST billing with TDS and e-way bill generation.
• Multi-user collaboration and approval workflows.
• Online payment options and robust report generation.

• Pros and Cons:

• Pros: End-to-end Indian tax compliance, advanced workflow automation, scalable to mid-sized enterprises.
• Cons: Interface complexity for smaller users; pricing above basic market offerings.

• Ideal Users:
  Mid-size businesses, CAs, and enterprises needing consolidated GST, TDS, and e-way bill solutions.

Conclusion: Choosing the Best GST Invoice Software for Your Indian Small Business

The right invoicing software delivers speed, accuracy, and compliance—while making it easy to get paid faster. When evaluating your options, factor in your business size, GST needs, required integrations, and team’s comfort with technology. Most platforms offer trial periods or robust free plans, so testing a few ensures the best match for your billing process.

If modern automation, ease-of-use, and seamless Indian GST compliance are your top priorities, it’s worth exploring what Invoice Crowd can offer on the automation and workflow front. Want actionable advice on how smart billing software can save your business money, reduce admin time, and streamline the invoicing process? Visit our detailed guide on tips on how you can save money by using automated invoicing software.

With the right tool, professional-looking invoices, faster reconciliations, and smoother tax filings become routine—freeing your team to focus on growth.