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Small business accounting and invoicing that your accountant can work from

A business with staff, suppliers and a tax return needs more than a billing app. Invoice Crowd covers the money coming in and the money going out, and posts both into accounting records and report views with visible integrity checks with GST, aged debt and statements on top.

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  • Money in and money out
  • GST invoices and a filing report
  • Team members with roles

What is inside

Both sides of the business, in one ledger

Invoices are the visible half. The other half is suppliers, bills, staff and the morning in spring when somebody asks for last year's numbers.

Money in

Sales, tax, and the customers running late

Sales documents with the tax already on them

Quote, bill and correct in one flow. An approved estimate becomes an invoice, GST applies where it should and custom tax and discount rates handle the lines that differ, and a credit note reverses an overcharge without deleting the original. Each document belongs to a business profile and posts to that profile's books.

  • GST-enabled invoices with custom tax and discount rates
  • Credit notes that reverse rather than erase
  • Custom fields for the references your trade needs
Invoicing end to end
Aged debt report in Invoice Crowd bracketing unpaid customer invoices by age

Aged debt makes chasing a list, not a mood

The aged debt report brackets every unpaid invoice by how long it has been outstanding, which turns we are owed a lot into names with amounts and dates beside them. Reminders go out on their own before and after the due date, and a late fee applies when a date passes.

  • Outstanding invoices grouped by how far overdue they are
  • Automatic reminders either side of the due date
  • Late fees as a percentage or a fixed amount
Late fees and reminders

Money out

Suppliers, bills and what the business spends

Bills list in Invoice Crowd showing vendor, due date and amount outstanding on each bill

Vendors, bills and purchase orders

The supplier side has the same shape as the customer side. Keep a record per vendor, raise a purchase order, enter the bill that comes back against it and record what you paid, so payables sit next to receivables instead of in a folder somebody has to open.

  • Vendor records with their own document history
  • Purchase orders and the bills that follow them
  • Payments made and vendor credits recorded against the vendor

Costs categorized the day they happen

Record rent, subscriptions, travel and materials against the appropriate configured expense account, keep the receipt with the entry, and use recurring expenses for repeat costs. The saved transaction can then flow into the relevant financial reports.

  • Configured expense accounts keep costs categorized
  • Receipts held against the transaction they explain
  • Recurring expenses for rent and monthly subscriptions
Expense tracking

The books and the filing

What gets handed over at year end

Statements an accountant recognizes

Profit and loss, balance sheet, trial balance, cash flow and the general ledger behind them, all drawn from the postings your invoices and bills already made. Manual journals cover the adjustments no document creates, and opening balances bring in the year you carried across.

  • A chart of 184 accounts, numbered and classified on day one
  • Trial balance and cash flow for closing a period
  • Drill from any balance to the entries that produced it
The accounting module
Invoice Crowd GST Filing workspace showing a period summary for an eligible India business profile

GST filing and the reports around it

For eligible India GST-enabled businesses, the country-gated GST Filing workspace reviews source records and prepares supported return data and exports. Invoice, income and expense reports sit alongside it, and supported reports can be configured for scheduled email delivery.

  • Country-gated GST review and export workspace
  • Invoice, income, expense and inventory summary reports
  • Scheduled reports delivered by email
The report set

Also included

The rest of what a small company needs

All of it is in the same subscription as the invoicing, reading the same customers, vendors and accounts.

  • Team and roles

    Supported team members can be assigned role-appropriate access

  • Timesheets and projects

    Hours logged against a project, so billable work is not estimated at the end of the month.

  • Customer portal

    Clients check what they owe and settle it themselves instead of calling the office.

  • Recurring invoices

    Maintenance contracts and retainers raise their own invoice on the cycle you set.

  • Bank reconciliation

    Match what the ledger says against what the bank says, period by period.

  • Budget vs actuals

    Set a budget account by account and watch the variance build as the year runs.

  • Multi-currency reporting

    Sell across borders while every statement totals in the currency you file in.

  • Business profiles

    Separate books and branding for each company you own, still under one login.

  • Outbound webhooks

    Connect a CRM, a spreadsheet or a web form to the account through a configured outbound webhook.

  • multiple provider integrations

    Customers settle an invoice through PayPal, Stripe, Razorpay, Square, Payoneer, Braintree, Authorize.net, Airwallex, GoCardless, PayFast, PayTabs, Telr or M-Pesa.

  • Fixed asset register

    Record what the business owns as fixed assets and keep their value on the balance sheet.

  • Quotes and proposals

    Send a priced estimate or a proposal the client signs before the first invoice exists.

Questions

Small business accounting, answered

Does Invoice Crowd handle GST?

Yes, for eligible India business profiles. Invoices can carry GST details, and the country-gated GST Filing workspace helps review source data and prepare supported exports. It does not submit returns directly to the government.

Can I track what I owe suppliers as well as what customers owe me?

Yes. Vendors, purchase orders, bills, payments made and vendor credits are all part of the same account. Raise the order, record the bill when it arrives and settle it, so what you owe and what you are owed are read from one ledger.

Will my accountant accept these reports?

The statements are the standard set: profit and loss, balance sheet, trial balance, cash flow and the general ledger behind them, all from double-entry postings. Each exports to spreadsheet or PDF, and manual journals let an accountant post the adjustments a year end needs.

How many people can I put on the account?

Supported team members receive roles, so the person entering expenses does not need the same access as the person reviewing the books. Review the Pricing page for current team limits and costs.

Can I keep books for more than one company?

Yes. Each supported business profile has its own customers, invoice templates, branding and accounts. Reports stay scoped to the selected profile; review the Pricing page for current profile limits.

What does it cost for a small team?

Review the current Pricing page for plan prices, business-profile, customer and team limits, proposal allowances, billing options and trial terms.

Put the invoices, the bills and the books together

Raise an invoice, enter a supplier bill, then open the profit and loss and watch both of them already in it. That is the whole case for one account.

  • Current trial terms on the Pricing page
  • Payables and receivables in one ledger
  • Statements export for your accountant
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