Invoice Crowd is proposal, invoicing and accounting software for a business of one: the sales team, the billing department and the bookkeeper in one account. From the Pro plan up, it holds a second brand beside the first without a second subscription to pay for.
What is inside
Selling the work, billing for it and booking it are three different jobs, and the same person does all three. These are the pieces that stop each becoming an evening.
Separate brands, separate books
Run the consultancy and the product from the same account without their numbers meeting. Each profile carries its own name, logo, invoice template, customers and books, so a statement for one venture never quietly picks up revenue that belongs to the other.
The three or four things you actually sell can sit as payment links: a fixed offer with its price already worked out, shared as a link the client pays online, which raises the invoice for you. Saved items cover the lines you bill on a quote or an invoice, so nothing gets priced twice.
Without typing the same lines twice
Send a proposal the client signs in the browser, with client-removable line items they can take or leave and quantities they can set where you allow it. What comes back is the version they agreed to, and that version is what converts, so the invoice never argues with the quote.
On a paid plan, subscriptions, retainers and maintenance plans run on a cycle you set once, each period raising its own invoice. If a client buys a set number of hours a month, a retainer counts your logged time against them and bills any extra on the next invoice. Reminders go out before and after the due date, and a flat or percentage late fee set on the invoice is added automatically if it is still unpaid after the due date, which is the part a one-person business usually lets slide.
Where the second subscription usually goes
The ledger sits directly under the invoicing. Every invoice and cost you save is posted to a ready-made chart of 148 accounts, and the trial balance, profit and loss and balance sheet are built from those entries.
One person cannot also be a support desk. The portal gives each client a sign-in of their own showing the estimates waiting on them, the invoices they owe and what they have already paid, which is where the “can you resend that invoice?” emails stop arriving at nine in the evening.
One subscription, not four
Working alone, every extra tool is another login, another bill and another export to reconcile. These four things are already in the one account.
The thing that wins the work and the thing that books it are the same subscription, which is exactly where a solo stack normally splits in two.
Business profiles keep their own customers, branding and statements under one account: two on Pro, five on Team and ten on Business.
Fifteen payment gateways are available on paid plans, so you can usually offer one that works where your client is.
A client overseas gets an invoice in their own currency while your statements still add up in the single one you report and file in.
Also included
These sit in the same login as the proposals and the ledger, reading the same customers and the same items.
One record per client holding their documents, payments and contact details, filterable by profile.
Turn an approved estimate into an invoice without re-entering a single line of it.
Take part of the money up front and bill the rest against the same invoice later.
Log a cost, keep the receipt on it, and see it reach profit and loss immediately.
The reports you actually read arrive by email instead of waiting to be run.
Pick a template per business profile so each brand bills in its own look.
Send new and updated invoices, customers, items, expenses and incomes to a webhook URL you choose, or into Pabbly Connect.
The free Basic plan covers everyday invoicing with PayPal. Paid plans add recurring billing, retainers and the books, and start with a 30-day free trial with no card needed.
Record a vendor bill, the purchase order behind it and the payment you made against it.
Start a proposal from one of more than forty templates rather than from a blank page.
India businesses prepare GSTR-1, GSTR-3B and GSTR-9 data from their invoices, bills and expenses in the GST Filing workspace, then file it on the GST portal.
Scope, terms and biography paragraphs live in a content library and drop into the next proposal.
Reminders go out before and after the due date on the schedule you set. Set a flat or percentage late fee when you send the invoice, and it is added automatically if the invoice is still unpaid after the due date.
Every payment, advance and leftover credit in one list, and one payment can settle several open invoices, oldest first.
Ask for this month's profit and loss, or log yesterday's hours, in plain words. Nothing is saved until you confirm it. Paid plans, with AI credits.
Questions
Yes, from the Pro plan up. Each business profile has its own name, logo, invoice template, customers and accounting records, and every document belongs to the profile that raised it. Pro holds two profiles, Team five and Business ten.
A saved item is one line you bill often, with its description and price already written, and it drops into a proposal, an estimate or an invoice rather than being typed again. A payment link is a fixed offer at a set price that the client pays from a shared link, which creates the invoice for you.
Usually not. The accounting side includes a chart of accounts, general ledger, manual journals, bank reconciliation, fixed assets, trial balance, cash flow, profit and loss and balance sheet. Because invoices and expenses post into it as you save them, there is no export and match step.
Yes. Split an invoice into installments, or take a deposit and bill the balance on delivery, and the client settles each part through any gateway you connected. The invoice keeps a running record of what has been paid and what is still open.
The Basic plan is free forever: unlimited invoices, 5 customers, 1 business profile, 2 invoice templates and PayPal payments. Paid plans add recurring invoices, retainers, more business profiles, the accounting statements and more, and each starts with a 30-day free trial with no card needed. Current prices are on the Pricing page.
Yes. Connect through Zapier or Pabbly Connect using your Invoice Crowd sign-in to create records or start a workflow when a new invoice, customer or expense arrives. Outbound webhooks also send invoice, customer, item, expense and income events to a URL you choose.
Start with a single profile and add the next when the next brand appears. The proposals, the billing and the ledger are already sitting together.
