Invoice sponsors, funders and member organizations, record operational expenses against configured accounts, and review the resulting profit and loss, balance sheet and trial balance from one workspace.
What is inside
A non-profit's books have to answer two questions: who still owes you, and what happened to money that was given for a purpose. Both are answered from the same entries.
Sponsors, funders, members and anyone else you bill
Funders and sponsors are customer records, with their own contacts, currency and payment terms. Bill against a grant reference, a purchase order number or a cost center using custom fields, and the invoice carries your organization's logo and the wording your finance policy requires.
A corporate sponsor paying quarterly, a partner organization on an annual agreement, a service contract billed every month. Set the amount, the schedule and the start date once and the invoice is raised and sent on each date without anyone marking a calendar.
Filed to an account, not to a memory
Each payment out is posted to an account from a chart that arrives with 148 of them, 103 on the expense side. Add accounts for the categories a funder asks you to report against, and attach the receipt to the entry so the evidence stays with the figure.
Set what a program is meant to spend on each account and read the variance while there is still time to act on it. Budget against actuals sits next to the ledger it draws from, so the figure a trustee questions can be traced in the general ledger to the entries that produced it.
The pack a treasurer or an auditor asks for
Income and expenditure across the year in monthly columns, a balance sheet as at any date, a trial balance that has to balance, and a cash flow statement drawn from the same postings. Nothing is retyped from a spreadsheet, so a question at a board meeting has an answer underneath it.
Where an operating unit needs its own books, a supported business profile can keep its logo, documents, invoices, accounts and statements separate under one login. Review the Pricing page for current profile limits.
Also included
All of this is in the same subscription, whether you are a two-person charity or a foundation running several programs.
Funders open, download and pay their invoices in one place instead of asking for a resend.
PayPal, Stripe, Razorpay, Square, Payoneer, Braintree, Authorize.net, Airwallex, GoCardless, PayFast, PayTabs, Telr and M-Pesa attach to the invoice.
Bill an overseas funder in the currency of the grant while reporting in your base currency.
Set out a piece of work for a funder and collect an approval signature online.
Invite a bookkeeper, a program lead or a treasurer and give each the access they need.
Send selected events to a webhook receiver you configure. Any downstream automation, authentication and delivery remain part of your customer-managed workflow.
Have the month's figures arrive by email before the meeting rather than after it.
Read every posting behind an account, with a running balance and a link back to the invoice or expense.
Tie the ledger to the bank statement period by period, so nothing is missed at year end.
Enter what a supplier charges as a bill, and raise a purchase order first when spend needs approval.
Post an adjustment or a year-end correction directly to the ledger, with both sides of the entry recorded.
Enter what each account held on the day you started, so the first year's statements are complete.
Questions
It is invoicing and accounting software rather than a donation platform. Money in is recorded as an invoice or an income entry against an account you choose, so sponsorship, grants, membership fees and service income all land in the same ledger and the same statements.
Invoice Crowd can organize operational income and expenses with business profiles, configured accounts, bills, invoices and financial reports. Match statutory and fund-reporting requirements with the accounting workflow your organization follows.
Profit and loss by month, a balance sheet as at a date, trial balance, cash flow, and the general ledger behind all of them. Alongside those sit aged debt, expense and income reports. Each one exports to spreadsheet or PDF, and the invoice, income, expense and aged debt reports can also arrive by email on a schedule.
Yes. Supported business profiles can keep an operating unit's invoices, accounts and statements separate, with its own name and logo on documents. Review the Pricing page for current profile limits.
Yes. An invoice can be raised in the funder's currency while your accounts continue to total in the one currency you report in. That keeps a euro grant and a dollar grant comparable in the same income statement without anyone converting figures by hand.
Review the current Pricing page for available plans, limits, billing options and trial terms. Packaging can change, so this page avoids repeating volatile pricing details.
Bill the funder, file the spend, and let the statements assemble themselves from the entries behind them. Thirty days is long enough to run a month of your own figures through it.
