Invoice Crowd's P&L statement shows income, cost of goods sold, operating expenses and net profit month by month for any period you choose, on a cash or accrual basis and beside earlier periods, ready to export for an owner or adviser.
What is inside
The P&L reads across the financial year: income on one side, expenses on the other, and the difference between them for each month in the period you chose.
The year on one page
Income and expenses are set out month by month across the financial year, so a quiet March or an expensive September is obvious at a glance. You are looking at the shape of the year rather than one annual total that hides everything inside it.
Income, cost of goods sold, operating expenses, gross profit and net profit, with totals shown as a share of revenue and a gross margin beside them. Enough to know whether the last quarter paid for itself, and simple enough to read every month end.
Dates in, statement out
Move the dates and the statement redraws for that span: a single month, a quarter, the tax year, or the eighteen months a lender asked about. The figures are always the latest in your account.
A P&L is usually wanted by somebody else: an accountant at year end, a bank reading an application, a partner who wants the quarter. Take the statement down as it stands and send that, instead of rebuilding the same numbers in a spreadsheet the night before. For year end, Report Pack puts the P&L, balance sheet, cash flow, trial balance and general ledger in one PDF behind an At a Glance cover.
Compare puts the period beside the Previous period, the Same period last year or the Last 12 months, with up to three earlier periods and a Change and Change % on every line. Accounting Basis switches between Accrual, income when invoiced, and Cash, income when paid with part payments included, and the PDF prints the basis you chose.
Also included
The P&L answers what a period earned. The rest of the accounting module answers what the business holds, what it owes and where the cash went.
Assets, liabilities and equity as they stand, sitting alongside the P&L in the accounting module.
Every account with its debit and credit balance, for the period you select.
What actually moved in and out of the business, which is not always the same as profit.
The line-by-line postings behind each figure, if you ever need to see them.
The chart ships with 148 accounts: 19 asset, 12 liability, 8 equity, 6 income, 103 expense.
Costs recorded in expense tracking show up on the expense side of the statement.
Issued invoices, net of credit notes, land on the income side without being retyped.
Post an accrual or a correction by hand when a period needs adjusting.
Budget each income and expense account by month, then read budget, actual and variance side by side, with the Net Variance at the top.
Have the Payables Aging, Age Debt, Expense, Income or Invoice report emailed on a schedule instead of remembering to open the app.
Invoice in several currencies and still read one statement in the currency you report in.
Report Pack puts the five statements in one PDF behind an At a Glance cover, on the cash or accrual basis you choose.
Questions
Adjust the dates on the statement itself and it refreshes for that period. Looking at last quarter and then at the full year takes just two changes of date.
Yes. Open Filter Report on the Profit & Loss and set Accounting Basis to Cash. Income and expenses are then recognized when they are paid, including part payments, while Accrual recognizes them when invoiced or billed. Your original invoices, bills and expenses stay unchanged, and the PDF prints Cash Basis so every reader knows which view they hold.
Yes. In Filter Report, Compare offers Previous period, Same period last year and Last 12 months, and Earlier Periods adds up to three columns. Each line shows its Change and Change %, and Export downloads the comparison as a PDF or an Excel file. Comparisons work on the Cash basis too.
Yes, as a PDF or an Excel file. Most people take a copy at the end of a quarter or a year to send to an accountant, attach to a loan application or keep for the record. The download reflects the period and currency you had on screen. The PDF carries your logo, business details and tax number, the period and basis, and page numbers, and is named after your business, the report and the period.
Yes. It reads the most recent data in your Invoice Crowd account, so an invoice issued this morning and an expense entered an hour ago are both already in it.
It shows each income and expense account with a figure for every month in the period you selected, grouped into Income, Cost of Goods Sold and Operating Expenses, which is what most owners need to see. If you want the individual postings behind a figure, the general ledger in the accounting module holds them.
From the records already in the account. On the Accrual basis, issued invoices, net of credit notes, and recorded income make up the income side, and expenses and bills make up the other, all posting through the chart of accounts; on the Cash basis, each counts when it is paid. A payment settles its invoice, so income is counted once. Expense accounts marked as Cost of Goods Sold get their own section above Gross Profit.
The accounting module also carries a balance sheet, a trial balance, a cash flow statement and the general ledger, along with manual journals, opening balances, fixed assets, bank reconciliation and a budget versus actuals view. The accounting module is included on paid plans.
Yes. Budget vs Actuals, under Accounting, compares monthly income and expense budgets with the activity actually posted. Add Budget sets an amount for one income or expense account, month and currency. The table then shows each account's budget, actual and variance for every month in the date range, which starts as your financial year, with totals per account, and the figures at the top show income and expenses against budget and the Net Variance. Like the P&L, it is included on paid plans.
Invoice and record costs in the same account, and the profit and loss statement is written as you go. Pick a period and read it.
