Send a brand a proposal that states the deliverables, the usage window and the fee, collect an e-signature and take a deposit. Invoice in the currency the brand pays in, and see which collaborations are still owing without opening a spreadsheet.
What is inside
A brand deal is a document problem before it is a money problem. What was agreed, what it costs, what happens if the campaign extends, and who still has not paid.
Everything the brand signs off on
Briefs arrive as a chat message and end as an argument about what was promised. Build the proposal in sections instead: the deliverables by platform and count, the shoot and posting dates, the usage window, the exclusivity you are agreeing to, and the fee that covers all of it.
Usage rights, exclusivity, revision limits, approval turnaround, what happens if a post is pulled. These clauses barely change from one sponsor to the next, so keep them in the content library and pull the right block into the document. Then rewrite only the paragraph that genuinely differs for this campaign.
Deposits, currencies and gateways
Content is expensive to produce and impossible to un-publish. Bill a percentage on signature and the balance when the campaign goes live, from one invoice rather than two documents that have to be matched up later. The portal shows the brand what has landed and what is left.
A sponsor in another country should not have to work out a conversion before approving a budget. Invoice in their currency, connect the gateway their finance team already uses, and let your own reporting total in your base currency so the year still adds up.
What is outstanding, and what it cost to make
Agency accounts pay on their own schedule, and a creator can be three campaigns deep before noticing. The aged debt report sorts every unpaid invoice by how far past its due date it has gone, so chasing becomes a decision about one brand rather than a memory test across twelve.
A twelve-month ambassador deal is one agreement and twelve invoices. Set the schedule once and each period raises its own numbered invoice at the fee you agreed, until the deal ends. Cameras, editing software and travel go in as expenses against the same set of books.
Also included
Brand deals are not the only paperwork. Everything below is in the same account as the proposals and the invoices.
The brand approves the deal in the browser and the signed copy stays with the proposal.
An approved estimate converts to an invoice carrying the same lines, so nothing is keyed twice.
Offer an extra Story set or a usage extension the brand can keep or remove.
Bundle a post, a Reel and a Story set into one priced package you quote all year.
Sponsors view, approve, download and pay from one link, with their payment history there too.
Overdue invoices chase themselves on the schedule you set instead of waiting on you.
Log gear, editing software and travel as expenses with the receipt kept on the transaction.
Run the creator brand and a production company as separate profiles under one login.
Reach the 5,000+ apps outbound webhooks connects to, or automate through Pabbly Connect instead.
Let a sponsor set the number of posts or videos on the estimate before they approve it.
One record per brand holding their contacts, past proposals, invoices and everything they have paid.
Set your own tax and discount rates per line, for the deals that are taxed differently.
Questions
Yes. A proposal is built from sections you write, so the usage window, the exclusivity period, revision limits and approval turnaround sit alongside the deliverables and the fee. Save that wording in the content library and pull it into the next deal rather than rewriting it.
Split and partial payments let one invoice carry a deposit and a balance. Bill a percentage when the brand signs and the rest when the campaign goes live. The portal shows the sponsor what has been received and what is still due against that same total.
Yes. Multi-currency invoicing sets the document in the customer's currency while your reports total in your base currency. multiple provider integrations are available, from PayPal and Stripe through to Razorpay, Square, Payoneer, Braintree, Authorize.net and Airwallex, so a finance team can pay the way it already does.
The aged debt report groups unpaid invoices by how long they have been overdue, and the invoice report shows what was raised and what settled in a period. Automatic reminders and late fees run on the invoice itself, so most of the chasing happens without you.
Yes. Invoice templates take your logo and colors, and proposals start from 40+ templates you can adapt. If you run more than one brand, business profiles hold a separate look and a separate set of books for each of them under a single login.
Plan prices, limits and trial terms can change. Review the current Pricing page to compare the available plans before you sign up.
Write the proposal, take the deposit, invoice in the sponsor's currency and keep the unpaid list short. It is one account, not four tools.
