Invoice Crowd is online invoicing software for products and services. Build an invoice in your currency with your tax rates, send it by email or link, and follow it from draft to paid.
What is inside
Invoicing comes down to a few decisions: what to charge, which tax applies, how the client pays and what happens when payment runs late. Invoice Crowd makes each one quick.
Fewer keystrokes each time
Type a new line item when the work is one-off, or pull one from the list of items you have billed before. Anything entered once is available on the next invoice, which removes most of the typing for a business that sells the same handful of things.
Define the tax rates your country requires and the discounts you actually offer, then apply either per line or to the whole invoice. Rates are worked out as you build the document, so what the client sees is the amount you meant to charge and the tax your rules expect.
Flexible ways to settle
Clients paying in installments settle one invoice, stage by stage. In Manage Payments, allow partial payments or split the total across the dates you agreed, record each payment as it arrives, and the invoice keeps a running balance until the final payment lands.
Connect PayPal, Stripe, Razorpay, Square and more, then choose which ones appear on each invoice. Clients pay with the method they prefer, and every payment is recorded against the invoice it settles.
When a balance is not going to be paid, Write Off Balance in Manage Payments closes it against an expense account such as Bad Debts, on the date you choose and with your reason on record. The invoice reads Written Off, the customer's statement shows the write-off, and Reverse Write-Off brings the balance back if the customer pays after all.
Set the rule, then leave it
Bill the work you deliver every month without starting from scratch. Set the invoice and its cycle once, and each one is raised on time, so no month goes unbilled. Recurring billing and retainers are included on paid plans.
Switch on late fees and one fee is added the day after an unpaid invoice's due date, with a notice on the invoice beforehand. Reminder emails go out automatically before and after the due date, so every client is followed up on time.
Also included
From payment links to the ledger, the tools that make invoicing complete.
Send a link for a fixed-price product or service and let the client pay without an invoice first.
Add any extra detail an invoice needs, from a project code to a client reference number, above or below the items, or fill it in from the customer's record.
Raise GST invoices at the rates you define and file from the report when the return is due.
See invoiced, received, outstanding and overdue totals at a glance, with cash in against expenses, a revenue report and a Needs Attention list of what to do next.
Export up to 100 invoices as import-ready files for QuickBooks Online or Xero, with every total checked before you download.
Hover a status to see who the invoice went to, whether the email was opened and what is still due, and void a sent invoice so its number stays.
Download the PDF when a client wants a copy for their records, or a price-free Delivery Note to send with the goods.
Start from eight designs and change the fonts, colors, shapes, logo size and labels in the template builder. Saving a customized design is included on paid plans.
Send a saved invoice's link on WhatsApp with a ready message in your customer's language, edited as you like before it goes.
Each invoice posts to the ledger as it is raised, so your books stay current.
Copy last month's invoice for a repeat job instead of typing the same lines again.
See what is invoiced, received, outstanding and overdue across every client, and every payment in the Payments Received list.
Questions
Yes. The free Basic plan lets you send invoices and accept PayPal payments. Paid plans add more customer and business profiles, templates and gateways, recurring billing and accounting.
Yes. In Manage Payments, split the total into equal parts or a deposit and a balance on agreed dates, or allow partial payments with an optional minimum, and the invoice tracks what is still outstanding. It suits staged project work paid over time.
PayPal, Stripe, Razorpay, Square, Payoneer, Braintree, Authorize.net, Airwallex, GoCardless, PayFast, PayTabs, Telr, M-Pesa, PhonePe and Paystack. You can offer more than one so a client picks the method they already use, and each payment is recorded against the invoice it settles without you marking it off.
Yes. Create the rates your country's tax rules require, including GST, and save the discounts you offer regularly. Apply either to one line or to the whole invoice, and the totals recalculate as you go rather than at the end.
If you switched on late fees, one fee is added the day after the due date, and reminder emails continue on the schedule you set. The invoice shows as Overdue in the list and in the Overdue total, so you always know what is outstanding.
The Dashboard shows four totals for the period you choose, Total, Received, Outstanding and Overdue, each linking to the matching list. Cash in vs Expenses compares payments received with recorded expenses as a Cash Margin, and the Revenue Report charts invoiced, received and expense amounts by period. Recent Transactions and Transactions by payment gateway show the latest payments, and Needs Attention lists what to do next, such as Invoices Not Sent, Proposals Not Sent and, with Worklog on paid plans, customers Ready to Invoice. Choose any period from This Month to a custom range, and Lock This Filter keeps your choice. Team members with the Accountant or Admin role and access to all customers see it too.
Needs Attention is the Invoice Crowd dashboard's short to-do list. Each row names one kind of work with a single action: Invoices Not Sent (Review Drafts), Proposals Not Sent (Open Proposals) and Expired Proposals (Follow Up), and with Worklog on paid plans, Ready to Invoice for each customer with unbilled time and project expenses (Create Invoice), Billing Decisions (Decide) and Final Retainer Hours (Review Hours). Collapse it to a row of counts, and it stays out of the way when there is nothing to do.
Invoice Crowd's Get Paid Faster checklist on the Dashboard takes you there in five steps: Add Your Logo and Business Details, Add Your First Customer, Create Your First Invoice, Send It and Turn On Online Payments, each with a time estimate and the action in place. It starts after Set Up Your Business, one short screen for your business name, country, logo and What Do You Want to Do First?, and the account owner can reopen it any time from the ? icon beside the bell.
Yes. A raised invoice posts to the chart of accounts, so income and tax appear in the ledger and the reports without a second entry. Bank reconciliation and the profit and loss statement then work from the same figures.
Void it. Voiding keeps the invoice and its number, marks it VOID with a badge, a banner and a PDF stamp, and reverses it in your books, so your numbering stays intact. Delete is meant for invoices that were never sent: if you delete one you already issued, Invoice Crowd recommends Void and shows what deleting would change for your country before you confirm. Remove any payments or credits applied to it first.
Yes. Open Manage Payments on the invoice and choose Write Off Balance. Pick the adjustment date and an expense account such as Bad Debts, add a reason, and Record Write-Off closes the remaining balance without recording a payment. The invoice shows Written Off, the customer's statement of account lists the write-off, and Reverse Write-Off restores the balance if the customer pays later. It works on invoices recorded in your books, for the account owner and team members who can post accounting entries.
Yes. Select up to 100 invoices on the Invoices list and choose Export to QuickBooks / Xero. Pick QuickBooks Online or Xero and your region, check the mappings, and download a ZIP of import files ready for that software. The account owner can save the mappings for each business, so the next export takes a few clicks.
Use Record Payment on the invoice: enter the amount received, the date, the payment method and the account it was received into, and optionally email the client a confirmation. A single payment that covers several invoices can be recorded once in Payments Received and applied to the oldest open invoices first, with anything left over kept as customer credit.
Yes. Open a saved invoice and choose Share on WhatsApp in its actions. Invoice Crowd fills in your customer's phone number and a ready message with the invoice link, in any of eight languages, and you can change both before choosing Share, which opens WhatsApp for you to review and send it. The default message for each language is set with your business profile's email templates.
Create an account, add your items and tax rates, and send your first invoice in minutes. Upgrade when you want more profiles, templates, gateways or recurring billing.
