10 best invoicing software in Australia: the best invoice apps in Australia for small business

Why invoicing software matters for small business in Australia

Running an Australian business means getting the details right on every invoice: ABN displayed, GST handled correctly, and records ready for BAS. At the same time, small business owners are trying to get paid faster, avoid manual errors, and keep cash flow steady. The right invoice app and billing and invoicing software simplify the entire invoicing process—from quote and invoice through to payment—so small businesses and freelancers can stay on top of work without juggling fragmented tools.

Compared with spreadsheets, modern invoice software in Australia gives you online invoicing, invoice templates for a professional invoice, automated reminders and late fees, recurring invoices for subscriptions, and built‑in expense tracking and reporting. Some platforms are purely invoicing; others combine accounting and invoicing in one place. If you only need simple invoicing, a lightweight app is perfect. If you want end‑to‑end financials, consider platforms that also include accounting software features.

This guide takes a practical, criteria-led approach to help you choose the best invoicing software in Australia. You’ll find a curated list of the 10 best invoicing software options with an Australian context (ABN, GST, and e‑invoicing/Peppol where relevant), plus a checklist to select the right fit for your small business.

• Cash flow tips: Managing your cash flow: tips for small business owners
• Why software beats templates: The benefits of using invoice software vs invoice templates

Essential features: how to choose the best invoicing software for your business in Australia

When choosing the right invoicing tool for an Australian business, focus on features that simplify compliance and speed up payment. Use this checklist to choose the best invoicing software for your workflow.

• ABN, GST, and BAS readiness: Ensure invoices can display ABN, apply GST correctly, and export data for BAS. Look for custom fields and tax rules.
• Quick invoice creation + templates: Create professional invoices fast with custom branding and invoice templates that fit your business.
• Quote-to-invoice automation: Turn estimates into invoices in a click (Create Estimate and Convert to Invoice) to reduce errors and speed up approvals.
• Recurring invoices and retainers: Automate invoices for repeat services and subscriptions (Manage Recurring).
• Online payments and gateways: Accept cards and wallets via payment gateways for faster cash collection.
• Partial/split payments and deposits: Offer flexible terms with partial or split payments and automatic reconciliations.
• Late fees and smart reminders: Improve on‑time payments with configured reminders and late fees.
• Expense tracking and receipts: Keep costs and billables together (Track Expenses), then generate reports for visibility.
• Customer portal: Give clients one place to view quotes, invoices, and history (Customer Portal).
• Mobile app: For trades and on‑site teams, being able to send invoices directly after a job is crucial.
• Integrations and automation: Connect CRM, project tools, and Zapier/Pabbly to automate invoices and updates.
• Security, support, and migration: Check data export/import, local support quality, transparent pricing, and a free trial to test the invoicing experience.

If you’re evaluating the best accounting software in Australia, consider platforms that combine accounting and invoicing—handy when you want a single system for bank feeds, BAS, and business management.

At‑a‑glance: the 10 best invoicing software in Australia (best invoicing apps for small businesses)

Here’s a quick snapshot of the best invoicing apps for small teams and growing companies. Each option supports online invoicing and business invoicing, with varying depth in accounting, payments, and reporting. Compare pricing tiers, free trials, mobile app availability, recurring invoices, and online payments, then jump to the detailed profiles below.

• Invoice Crowd: Best for modern, comprehensive invoicing and accounting with strong automation for small businesses and freelancers.
• Xero: Best for small business in Australia that wants robust accounting with Peppol e‑invoicing and bank feeds.
• MYOB Business: Best for Australian‑focused accounting, BAS/GST reporting, and payroll.
• QuickBooks Online: Best for all‑in‑one accounting and invoicing with strong mobile and reporting.
• Zoho Invoice: Best free invoice app for freelancers and small teams that don’t need full accounting.
• FreshBooks: Best for simple invoicing plus time/expense tracking and retainers.
• Square Invoices: Best for trades taking payments on site via mobile with pay‑as‑you‑go fees.
• Invoice2go: Best mobile‑first invoicing app in Australia for contractors and tradies.
• Reckon: Best for local Australian support with invoicing and accounting essentials.
• Sage Business Cloud Accounting: Best for a growing business needing scalable accounting with invoicing.

Comparing tools across regions? See our related guide: 10 best invoicing software in Singapore.

The list: best invoice apps in Australia — 10 software options with detailed profiles

Invoice Crowd — comprehensive invoicing and accounting software for small business (Australia‑ready)

A modern, all‑in‑one platform designed for small businesses and freelancers. Create professional invoices quickly with customizable templates, then automate the rest of your invoicing and payment workflow.

• Standout invoicing features: Create invoices with branding, automate recurring invoices, convert estimates to invoices (Create Estimate and Convert), offer partial/split payments, set late fees, and share a customer portal.
• Payments and integrations: Accept online payments via Stripe, PayPal, Payoneer; automate via Zapier and Pabbly.
• Accounting and reporting: Expense tracking, P&L and P&L statement, plus reports for visibility.
• Sales workflows: Proposals (proposal builder), and Packages to let clients choose services before paying.
• Australian fit: Custom fields and templates make it easy to include ABN and GST lines on invoices; automation helps you stay on top of billing cycles.
• Who it’s for: Freelancers and small businesses that want comprehensive invoicing software for Australian businesses, with accounting built in.

Use cases: set retainers with recurring invoices and deposits; offer split payments on larger projects; convert accepted estimates to invoices in one click; share a client portal for faster approvals and invoicing and payment.

Xero — invoicing and accounting software designed for small businesses

Xero is a well‑known accounting and invoicing platform for small businesses in Australia. It’s strong on compliance and connectivity.

• Standout features: Invoices and quotes, recurring invoices, invoice templates, online payments, reporting, and bank feeds.
• Australian specifics: GST and BAS support; e‑invoicing (Peppol) for participating businesses; mobile app for invoicing on the go.
• Who it’s for: Small businesses and freelancers wanting reliable invoicing plus accounting, bank reconciliations, and local compliance.

MYOB Business — Australian‑focused invoicing and accounting

MYOB Business is designed for Australian business invoicing and accounting, with strong BAS/GST functionality and payroll options.

• Standout features: Quotes to invoices, online invoicing, recurring options, expense tracking, reporting, and payroll (on selected plans).
• Australian specifics: BAS/GST reporting, ABN support, and local compliance tools; mobile capability for quick invoicing.
• Who it’s for: Businesses in Australia that want invoicing plus payroll and compliance in one system.

QuickBooks Online — popular invoicing and accounting software

QuickBooks Online combines an invoicing system with accounting software designed for small businesses, offering robust reporting and an intuitive mobile app.

• Standout features: Invoices and estimates, recurring invoices, online payments, expense tracking, and management reports.
• Australian specifics: GST settings and BAS‑ready reporting; localized chart of accounts; mobile invoicing.
• Who it’s for: Small businesses and freelancers seeking an all‑in‑one platform for invoicing and accounting.

Zoho Invoice — best free invoice app for freelancers and small teams

Zoho Invoice is a fully best free invoicing platform for simple invoicing needs. It focuses on invoices, not full accounting.

• Standout features: Professional invoice templates, quotes/estimates, workflow automation, client portal, time and expense capture, and a mobile app.
• Australian specifics: Custom fields and tax settings help include ABN and GST on invoices.
• Who it’s for: Freelancers and small teams that want a free invoice app without accounting features.

FreshBooks — simple invoicing plus time/expense tracking

FreshBooks provides simple invoicing with built‑in time tracking and expenses, ideal for service businesses.

• Standout features: Professional invoices, estimates, retainers, recurring invoices, online payments, time/expense tracking, and a mobile app.
• Australian specifics: Tax settings to apply GST; easy invoice customization for ABN.
• Who it’s for: Freelancers and small businesses that value ease of use and client‑friendly invoices.

Square Invoices — free invoice app with pay‑as‑you‑go payments

Square Invoices focuses on fast, frictionless business invoicing and payments—especially on mobile—for trades and on‑site services.

• Standout features: Mobile‑first invoicing, templates, reminders, recurring invoices, and online invoicing; payments across the Square ecosystem.
• Australian specifics: Local payment acceptance, tap‑to‑pay options, and mobile app for invoices directly after a job.
• Who it’s for: Tradies and contractors who want a straightforward invoicing app in Australia with integrated payments.

Invoice2go — mobile‑first invoicing app in Australia

Invoice2go is built for on‑the‑go invoicing, with a strong mobile app and simple templates.

• Standout features: Quotes and invoice creation, on‑site invoicing, saved items/services, payment options, and receipts.
• Australian specifics: Custom templates to include ABN and GST; ideal for trades and contractors.
• Who it’s for: Australian small businesses and freelancers who need quick, mobile‑first invoicing.

Reckon — invoicing and accounting for Australian business

Reckon offers accounting and invoicing software options with local support for Australian compliance needs.

• Standout features: Online invoicing, expense tracking, reporting, and mobile app; accounting features on selected plans.
• Australian specifics: GST/BAS capabilities and ABN on invoices; localized support.
• Who it’s for: Businesses wanting a locally supported platform that covers invoicing and core accounting.

Sage Business Cloud Accounting — global accounting with invoicing

Sage provides scalable accounting software with a solid invoicing system for growing companies.

• Standout features: Recurring invoices, online payments, reporting and dashboards, mobile app, and multi‑user options.
• Australian specifics: GST tax settings and localized reporting help with compliance.
• Who it’s for: A growing business that needs reliable invoicing plus scalable accounting features.

Choosing the right invoicing app for your small business: a simple decision framework

Use this quick framework to choose the best invoicing software for your small business in Australia. The right invoicing software is crucial to cash flow and admin time.

• Identify business needs: Freelancer (simple invoicing and online payments), tradie (mobile app and deposits), or agency (quotes, retainers, time/expense, reporting).
• List must‑have features: ABN/GST handling, quote and invoice, recurring invoices, reminders/late fees, expense tracking, reporting, and customer portal.
• Decide on invoicing vs accounting + invoicing: If you need bank feeds and BAS, look at accounting software designed for small businesses that includes invoicing.
• Check integrations: CRM, project tools, and payment gateways—and whether Zapier/Pabbly can automate invoices.
• Assess costs and support: Pricing model, payment processing fees, support quality, and data migration options.
• Run a free trial: Send a test invoice, check mobile flow, and ensure it fits your team’s daily process.

Helpful reads: Why you should switch from spreadsheets to professional invoicing software and How small business invoicing software makes payment processing easier.

Pricing, free invoice options, and free trials: what Australian small businesses should know

Most tools charge a subscription per business or per user, and some limit features by tier (e.g., number of clients or invoices). For online invoicing, factor in payment processing fees from gateways—these can be a larger part of your total cost than the software itself. Many platforms offer a free trial so you can validate your invoicing system end‑to‑end.

• Best free invoice app: Zoho Invoice is a strong, free option for simple invoicing (no full accounting). Wave also offers free invoicing; availability of payment services varies by country.
• Paid vs free: Paid plans usually unlock advanced reporting, integrations, automation, and live support—important for reliable invoicing at scale.
• Discounts and terms: Annual discounts are common; some trials are refundable or do not require a card. “Free” still incurs payment fees when clients pay online.

Estimate total cost by adding subscription + payment fees + any add‑ons (e.g., extra users). Keep an eye on expenses: The ultimate guide to expense tracking for small businesses. To speed up collections, see 10 invoicing tips that can help your business get paid faster.

Implementation checklist: set up your invoicing software for Australian compliance and speed

Here’s a simple setup checklist to get your invoicing tool ready for Australia and streamline invoicing and payment from day one:

• Business details: Add legal name, address, and ABN. Configure GST tax rates and defaults.
• Templates and branding: Customize invoice templates for a professional invoice that includes ABN and GST lines.
• Payments: Connect payment gateways and test a live $0.01 transaction to confirm links work.
• Automation: Enable reminders and late fees; set up recurring invoices for retainers and subscriptions.
• Quotes to invoices: Build estimate templates and one‑click convert to invoice rules.
• Items and contacts: Import products/services with tax settings; import clients and enable the customer portal.
• Expenses and reports: Turn on expense tracking and schedule basic reports for cash flow visibility.
• Testing: Send sample invoices directly to yourself, verify payment links, and check the mobile view.

For ongoing optimization, see Best practices that utilize your invoice management system.

FAQs: invoicing apps in Australia for small businesses and freelancers

What’s the difference between invoicing and accounting software?

Invoicing tools focus on creating, sending, and getting paid for invoices. Invoicing and accounting software adds bank feeds, reconciliations, BAS/GST reports, and financial statements.

How do I handle GST/BAS in an invoice app?

Choose a tool with GST tax rules, ABN fields, and BAS‑friendly exports. Many invoicing apps in Australia support this setup.

Which is the best free invoice option?

Invoice Crowd is a popular best free invoice app for simple needs. Test with a free trial where available to confirm fit.

What about e‑invoicing (Peppol)?

Some platforms support Peppol e‑invoicing in Australia. If it’s important, confirm availability with the vendor.

Can I send invoices from a mobile app?

Yes—most options here provide a mobile app so you can create invoices directly on site.

Do I need expense tracking in the same platform?

It’s convenient for freelancers and small businesses, but not essential. If you need fuller accounting, see Run your business efficiently by investing in accounting software and Signs that your business needs electronic invoicing.

Conclusion: choosing the right invoicing software for your Australian business

The right invoicing software for your business should balance compliance (ABN, GST, BAS), cash‑flow speed, and ease of use. Shortlist two or three tools from this guide, map your must‑have features, and run a free trial to see which one fits your team’s daily process and your growing business. If you’re looking for a modern, integrated option that streamlines quotes, invoice, payments, and reporting, consider exploring Create Invoice and related capabilities—then add what you need, from Payment Gateways to Recurring Invoices.

Choose the best path for your stage today, and you’ll simplify invoicing, speed up payments, and stay on top of business management as you scale.