The invoice a design studio sends is still a piece of client-facing work. Invoice Crowd puts your logo, colors and wording on every estimate, proposal and invoice, then handles the deposits, stage payments and retainers that design work is actually billed in.
What is inside
Three things decide whether billing is a chore in a design studio: what the client opens, how the work is priced into stages, and how quickly the money arrives after that.
Client-facing work, not paperwork
Pick an invoice template, set the logo, the colors and the wording, and every document that leaves the studio matches the rest of your work. Custom fields carry a project code or a purchase order number, and saved notes and terms stop you rewriting the same paragraph.
A proposal built from your own content library, signed in the browser, with client-removable line items the client can keep or remove and quantities they can set themselves. An approved estimate then turns into an invoice without a single line being retyped.
Deposits, stages, retainers and hours
Take a deposit before the studio opens a file, then bill the balance when the work ships. An invoice can be paid in parts, so a client settles each stage as it is signed off and the outstanding amount is always what is actually left.
A monthly design retainer, a brand guardianship agreement, an ongoing template subscription. Set the amount, the client and the cycle once and the invoice is raised on schedule. Packages let you bundle the services in that retainer so the line items are the same every time.
The shortest path from sent to settled
The invoice can carry PayPal, Stripe, Razorpay, Square, Payoneer, Braintree, Authorize.net, Airwallex, GoCardless, PayFast, PayTabs, Telr or M-Pesa, so a client abroad pays with whatever their finance team already uses. Bill in their currency while your own reporting stays in one currency. Nothing changes on the template when the gateway does.
Clients open a portal where their estimates, proposals and invoices sit together: approve the quote, download the PDF for their accounts team, pay the balance. The studio stops digging through mail threads for a document sent four months ago, and the client stops asking.
Compared with the usual stack
Design agencies tend to run a proposal tool, an invoicing tool, a payment processor and a bookkeeper's file that has to agree with all three. These four things sit in one subscription instead.
The quote, the invoice and the ledger entry are one record at three stages, so nothing has to be lifted out at month end and matched up again.
A sub-brand, a joint venture or the side practice you bill separately each gets a profile with its own logo, its own documents and its own accounts.
multiple provider integrations are supported, so an overseas client is never blocked because the billing tool only offers the one you happened to sign up with.
Bill in euros, dollars or rupees as the contract says, and still read profit and loss in the single currency your accountant works in.
Also included
Invoicing is one module in an account that also holds proposals, projects, timesheets and a full accounting records and report views with visible integrity checks.
Send a priced quote, let the client approve it online, and keep the version they agreed to.
An approved quote becomes an invoice with the lines, tax and totals already in place.
Bundle a logo sprint or a brand refresh into one reusable set of line items.
Log hours against a project when the work is billed by the day or the hour.
Overdue invoices chase themselves on the schedule you set, with a fee applied if you want one.
Designers, a producer and an accounts person can each work in the account with their own role.
Aged debt, income by month and a full profit and loss, without exporting to another tool.
The wider view of client work, projects and cash flow across a studio, not just the billing.
Reach the 5,000+ apps on outbound webhooks, or Pabbly Connect, from the same account.
Record a font license or a freelance illustrator's fee as an expense and attach the receipt to it.
Raise a purchase order for a printer or a retoucher, then record the bill and the payment made.
Contacts, billing addresses, tax numbers and every document that client has been sent, kept in one place.
Questions
The one that carries the studio's branding onto the document and bills the way design work is sold: a deposit, then stages, or a monthly retainer, or hours. Invoice Crowd does those and keeps proposals and the ledger in the same account, so nothing is exported between tools.
Yes. Invoice templates and proposal templates take your logo, colors and wording, and each business profile keeps its own set, so a sub-brand sends documents that look like the sub-brand rather than the parent studio. More than 40 proposal templates are there to adapt.
Raise the invoice for the full fee and take it as a split payment, or invoice the deposit on its own and the balance on delivery. Either way the outstanding figure reflects what has actually been paid, and the client settles each part through the gateway on the invoice.
Yes. An invoice can be raised in the client's currency and paid through any of the 10+ supported gateways. Your reports still total in your base currency, so a studio billing in three currencies still reads one profit and loss at the end of the year.
Create a recurring invoice for the client, the amount and the cycle. Each month it is raised and sent on the date you chose, and a package can hold the retainer's fixed scope so the line items never have to be rebuilt.
Review the current Pricing page for plan prices, team limits, billing options and trial terms. Packaging can change, so this guide avoids repeating volatile pricing details.
Brand the template once, pick the billing model the project needs, and let the retainers run on their own schedule. Thirty days is enough to put it through a live client job.
