Purchases
Record each payment you send a vendor and apply part or all of it to an open bill. The payment number, method, date, reference, notes and currency stay together on one record.
How it works
Select a vendor and bill, enter the amount and date, and Invoice Crowd works out how much the bill uses. Any overpayment stays visible as an unused amount.
Vendor, bill, method and reference together.
Choose the accounting category, vendor and optional bill, then enter the payment number, method, amount, currency, date, notes and reference. The reference number and notes keep every detail with the payment.
Pick the method you used to send the money, so your records show exactly how each bill was settled and every payment is ready to match in Bank Reconciliation.
Bills settle to the exact amount owed.
Invoice Crowd applies the smaller of the bill's balance and the payment amount. The bill moves to Partial or Paid, and any excess stays on the payment as an unused amount.
Change a payment and its earlier allocation is reversed before the new amount is applied, so the bill's balance is always right.
Accurate totals, every time.
If a save is interrupted and you try again, Invoice Crowd recognizes the payment and returns the one already recorded, so nothing is entered twice.
A payment keeps its payment currency, accounting currency, exchange rate, converted amount and any adjustment. Converted totals are calculated for you, so the figures always agree.
Built in
Bill allocation, currency, references and a clean history for every payment.
Vendor, bill, method, amount, currency, date, notes and reference.
The method you used, kept with every payment.
Bills use what they owe; any extra shows as unused.
Changes reverse and reapply the allocation cleanly.
A repeated save returns the payment already recorded.
Rates and converted amounts stored with the payment.
The portion allocated to the selected bill.
Any payment value not consumed by that bill.
Keep the bank or check reference on the payment.
Deleting a payment reverses its allocation and keeps the history.
Record and manage the bills being paid.
Apply supplier credits separately from cash payments.
Questions
Invoice Crowd applies the smaller of the bill's balance and the payment amount. The remainder stays visible as an unused amount on the payment.
The bill becomes partially paid, its balance drops by the amount applied, and the payment stays linked to it.
Yes. A vendor payment carries a payment number, reference number, notes, date and currency, so the bank or check reference stays with the record.
It's recorded once. If a save is repeated, Invoice Crowd returns the payment already recorded for that business instead of adding a second one.
A payment recorded with Record Payment on the bill shows Undo from the Bill in this list and is changed from the bill. A payment entered here and applied to a bill can be edited or deleted when your permissions allow, which reopens the bill balance. Payments matched in a closed bank reconciliation stay protected until that statement is reopened.
Record what you paid, see what each bill used and keep any unused amount in view.
