Skip to content
Register

Features

Time tracking that ends in an invoice, not a spreadsheet

Invoice Crowd's time tracking puts a stopwatch in the app header on every page: log hours against a project task and mark them billable or not. When it is time to bill, select the logs and Invoice Crowd writes the invoice lines at the rate the project's billing method sets.

Try Invoice Crowd See pricing
  • Timer on every page
  • Billable and non-billable hours
  • Logs become invoice lines
The Timesheet in Invoice Crowd with a timer running in the header, time logs by project, task and team member with Unbilled, Invoiced and Non-Billable status

What is inside

Start the clock, price the hours, send the bill

Every hour in Invoice Crowd follows one path: recorded against a project task, priced by the project's billing method, and carried onto an invoice line when you bill it.

Getting the hours down

Timer, entry or grid

The Invoice Crowd header timer running on the Harbor and Vine rebrand project and Brand guidelines task, with Pause, Stop and Log, and Discard Timer, and the notice shown when a timer is stopped under 30 seconds

A timer in the header, on every page

The stopwatch sits in the app header, so you can start tracking from the invoice editor or the dashboard without leaving the page. Pick the project, task and team member, mark the time billable or not, add a note and start. A live HH:MM:SS chip runs in the header, and pausing banks the time so far. Step away for ten minutes and the timer asks whether to keep the time, remove the idle part or stop when you left, and a forgotten timer stops on its own. Started one by mistake? Discard Timer ends it without saving.

  • One running timer per person, across business profiles
  • Rounds to the nearest minute
  • Idle detection built in
The Weekly Time Log in Invoice Crowd for filling a whole week at once: a row per project and task with hours for each day

Type in the hour you forgot, or the whole week

Not every hour gets a timer. The + menu on Projects and Timesheet takes a single Log Time entry with a date, project, task, team member and a duration in HH:MM, and a Weekly Log grid with a row per project and task and a cell for each day, so Friday afternoon can cover the whole week. Every log carries a billable flag.

  • A stopped timer behaves like an entry you typed
  • Every log names one project, one task and one member
  • Edit, delete, filter and bill them all the same way

Pricing the hours

Four billing methods

Invoice Crowd timesheet entries priced by the project billing method, with the rate taken from the task or the member on each log

The project's billing method sets the rate

A project is tied to one customer and one billing method, both chosen when the project is created, so the rate is settled once rather than on every invoice. Fixed prices the whole job. Project Hours, Task Hours and Member Hours price by the hour, taking the rate from the project, the task, or the member selected on the log.

  • Under Member Hours the rate follows the selected member
  • Round each entry on the invoice; logged minutes never change
  • A grouped line spanning several people uses a weighted rate
Invoice Crowd timesheet with Unbilled, Invoiced and Non-Billable entries, where only billable time can be put on an invoice

Billable and non-billable both stay on the record

Every log carries a billable flag, and only billable logs are ever carried onto an invoice. Non-billable hours are still recorded and still show in the timesheet and on the project's time logs, so internal work, rework and admin stay visible to you without ever reaching a client's bill. Budgets sit beside the rates, on the project and on each assigned member.

  • Cost, revenue and hours budgets, hours in HH:MM
  • Budget in total, per task or per member
  • Each assigned member carries a rate and an optional budget

Sending the bill

Selected logs, one invoice

Turning logged time into an invoice in Invoice Crowd: unbilled time logs on the timesheet, the invoice line layout, and the draft invoice created

Select the logs and create the invoice

Select the projects or individual logs you want to bill, or use Invoice These on the Timesheet, and Create Invoice opens a live preview: bill work between two dates, pick the layout and rounding, and add project expenses with a markup or part of a fixed fee. Invoice Crowd writes the lines at the project's rate, marks each log invoiced and opens the new invoice in the editor. Only unbilled, billable time is included, and only approved time when the project requires approval.

  • One customer per invoice
  • A fixed fee can be billed in parts
  • Every hour billed exactly once
The Project Hours chart on an Invoice Crowd project with billable and unbilled hours by day, next to the project profitability summary

The hours stay visible after the invoice goes out

Every log lands in the Timesheet list and on the project's own time-logs tab, both easy to filter. The project detail charts those hours, and its Profitability tab sets invoiced revenue against labour cost and the expenses charged to the job. An invoice raised from tracked time is a standard invoice and sits in your books with the rest.

  • Profit and margin per project, by financial year
  • Tasks, expenses, invoices, estimates and notes on the same project
  • Clients can approve or question weekly hours in the portal

Built in

The rest of the timesheet

The pricing choices behind each invoice line, and the controls that keep your team's time accurate.

  • Fixed price

    Fixed sets one agreed cost on the project, so logged hours stay visible for insight while the job bills its agreed price.

  • Project Hours

    Project Hours takes one rate per hour from the project itself, a single blended rate that applies to everyone logging time on it.

  • Task Hours

    Task Hours reads the rate per hour from each task, so design can be billed at a different number to development.

  • Member Hours

    Member Hours prices each line from the hourly rate on the assigned team member, keeping senior and junior time apart on the same task.

  • Four line layouts

    One line for all the hours, a line per log, a line per task, or task split by member. The layout is set per project, and the invoice preview can change it for one invoice, round each entry and re-bill project expenses.

  • Hours chart ranges

    The project's hours chart covers one week, one month, three, six or twelve months, or a custom range you set yourself.

  • Locked once billed

    A billed log locks and later invoices skip it, so every hour, including retainer time, is billed exactly once.

  • Week view and approvals

    Fill in a week on the grid, submit it for approval, and check each person's hours against capacity on the Utilisation view.

  • Simple tasks

    Each task keeps the name, hourly rate, hour budget, billable status and active state needed to price and invoice project work clearly.

  • Privacy-friendly time tracking

    Track the time needed for client billing without screenshots or GPS monitoring. Idle detection only asks the person running the timer what to do with time they were away.

  • Who can track time

    Team members see only the projects they are assigned to, and the timer is reserved for your team.

  • Estimates from a project

    Create an estimate from a project and it links the project and customer automatically.

Questions

Time Tracking, answered

Does Invoice Crowd have a timer, and does it work on every page?

Yes. The timer sits in the app header as a stopwatch icon on every page, so you can start tracking from the invoice editor or the dashboard. Choose the project, task and team member, mark the time billable or not and add a note, and a live HH:MM:SS chip runs in the header with pause and stop beside it. Stop and Log saves the entry, rounded to the nearest minute, and Discard Timer ends a timer without saving. After ten idle minutes the timer asks what to do with that time, and a forgotten timer stops automatically.

Can time be logged in Invoice Crowd without using the timer?

Yes. Invoice Crowd takes a single manual entry from the + menu on Projects or Timesheet, with a date, project, task, team member and a duration in HH:MM, and a weekly grid with a row per project and task and a cell per day, so a whole week can be filled in at once. Manual entries and timer entries produce the same record and bill the same way.

How do tracked hours become an invoice?

Select the projects or time logs to bill, or use Invoice These on the Timesheet, then Create Invoice. A preview drawer lets you bill work between two dates, choose the line layout and rounding, add unbilled project expenses with an optional markup, and bill all or part of a fixed fee. Invoice Crowd builds the lines at the rate the project's billing method sets, marks each log as invoiced and opens the invoice in the editor. Only unbilled, billable time is included, and each invoice is for one customer.

Can billable and non-billable time be separated?

Yes. Every time log in Invoice Crowd carries a billable flag. Non-billable hours are still recorded and still appear in the timesheet and on the project's time logs, so internal work and rework stay visible, but they are never carried onto a client invoice. Only billable logs are consumed when tracked time is converted into an invoice.

Can each team member have their own hourly rate?

Yes. Team members are assigned to a project individually, each with an hourly rate, and the Member Hours billing method prices invoice lines from the rate of the member selected on the log. A grouped line covering several people uses an exact weighted rate.

What happens to time once it has been invoiced?

It locks. Once a time log has been converted into an invoice, it is kept exactly as billed and later invoices skip it, so the hours behind a sent bill always match and are never billed twice. Logs not yet invoiced can be edited or deleted at any time.

Can team members submit timesheets for approval?

Yes. Team members fill in their week on the Timesheet's Week view and submit it, and the owner or a timesheet manager approves it or sends it back from Approvals. When a project requires approval, only approved time can be invoiced. Timesheets need a paid plan.

Can clients approve the hours before I bill them?

Yes. In the customer portal, a client with access to the project can approve or question each week's billable hours. They see hours only, never your rates. You get a bell notification, and the invoice preview shows which weeks the client approved.

Can I log project time with AI?

Yes. Tell the AI Assistant the project, task, date and hours, then review and confirm the time entry. A connected MCP app can also prepare time entries with the access you grant. Saved hours remain in the normal Worklog workflow for review and invoicing.

Put this week's hours on an invoice

Start the timer from any page in Invoice Crowd, mark the time billable against a project task, then select the logs and create the invoice.

  • No card required to start
  • Your data stays yours
  • Cancel anytime
Try Invoice Crowd Compare plans