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Accounting

A chart of accounts shaped around your business

Organize accounts as a tree across Assets, Liabilities, Equity, Income and Expense. Add your own accounts and sub-accounts, and hide any default you don't use, ready to restore whenever you need it.

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  • Five account families in one tree
  • Custom accounts and sub-accounts
  • Hide and restore defaults
Invoice Crowd Chart of Accounts with tabs for Assets, Liability, Equity, Income, Expense and Hidden Accounts, a custom Business Checking sub-account and the Add Account form

How it works

Start with smart defaults, make them your own

Invoices, expenses, payments and reports all use this chart. Manage your own accounts freely, and hide the defaults you don't need, ready to bring back anytime.

Organize the chart

Five families, with a tree underneath each one.

Invoice Crowd Chart of Accounts with tabs for All Accounts, Assets, Liability, Equity, Income, Expense and Hidden Accounts, and the Cash account with its sub-accounts

Browse accounts by financial family

Assets, Liabilities, Equity, Income and Expense each have their own tab, while All Accounts shows the whole tree. Parent and child rows make the chart quick to scan.

Invoice Crowd Add Account form creating a Business Checking sub-account under Cash with its own account number, next to the Chart of Accounts list

Add an account where the business needs one

Choose the account type, subtype, parent or sub-account position, account number, name and description. On an expense account, the Profit & Loss section field decides whether it reports under Cost of Goods Sold (Direct Cost) or Operating Expenses. Once saved, it's ready to use across your business.

Adapt the defaults

Personalize the chart and keep every default recoverable.

Invoice Crowd Hidden Accounts tab listing vehicle and machinery defaults hidden from a design studio chart, each with a Show Account action to restore it

Hide defaults you don't use

Hide a default account to keep your chart focused. It moves to the Hidden Accounts tab, ready to restore with Show Account whenever you need it.

Invoice Crowd delete confirmation for a custom account, beside the General Ledger rows already classified to Business Checking

Tidy up with confidence

Delete a custom account you no longer need. If it has already classified transactions, check its General Ledger first and move anything that belongs elsewhere.

One chart, every screen

The accounts behind every document, journal and report.

Invoice Crowd Expense tab of the Chart of Accounts, the same accounts offered in the Expense Category picker, and the Software line they feed on the profit and loss statement

One list of accounts

The accounts you see here are the same ones every document, journal and report uses, so there's only one list to maintain.

Invoice Crowd Edit Account form renaming a custom account, with the earlier ledger rows keeping their original dates and amounts

Reorganize without rewriting history

Rename or move an account and your earlier documents and ledger rows keep their original dates and amounts. Your history stays exactly as it was recorded.

Built in

Everything you control in the chart

Account structure, custom accounts and defaults, organized your way.

  • Browse by account family

    Tabs for Assets, Liabilities, Equity, Income and Expense, plus the full tree.

  • Add accounts and numbers

    Set the type, subtype, parent, number and description, and choose Cost of Goods Sold or Operating Expenses for expense accounts.

  • Hide unused defaults

    Keep your chart focused and restore any default from Hidden Accounts.

  • Tidy up with confidence

    Delete custom accounts you no longer need, after a quick ledger check.

  • One list of accounts

    Every document, journal and report uses the same chart.

  • History stays intact

    Rename or move accounts while earlier entries keep their original amounts.

  • Account types

    Assets, Liabilities, Equity, Income and Expense are the five top-level families.

  • Custom sub-accounts

    Group an account you created under an appropriate parent.

  • Hidden defaults

    Hide a default and restore it anytime.

  • Manual journals

    Post balanced adjustments to any account.

  • General ledger

    See every transaction for an account and period.

  • Accounting hub

    See how every accounting tool fits together.

Questions

Chart of Accounts, answered

What is the chart of accounts in Invoice Crowd?

Invoice Crowd's chart of accounts is the tree used to classify your financial activity. It groups accounts under Assets, Liabilities, Equity, Income and Expense, and you can add your own parent accounts and sub-accounts.

Can I add my own accounts and account numbers?

Yes. Choose the account family and subtype, decide whether it's a parent or sub-account, and enter an account name, number and description. Expense accounts also choose a Profit & Loss section, so direct costs appear under Cost of Goods Sold, marked with a Cost of Sales badge in the chart.

Can I remove a default account?

You can hide it. Hidden defaults move to the Hidden Accounts tab, where you can restore them at any time.

Can I rename or move an account later?

Yes. Edit a custom account's name, number, parent or description at any time. Earlier documents and ledger rows keep their original dates and amounts, and reports show the account under its new name.

Is the Chart of Accounts available to every team member?

Access follows each team member's role. Members with accounting access to a business can use its chart, and the account owner decides who that is.

Give every business record a clear place to land

Set up the accounts you use, keep unused defaults out of sight and move into journals and reports with a chart your team understands.

  • No card required to start
  • Your data stays yours
  • Cancel anytime
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