Invoice Crowd lets a client pay an invoice online the moment they open it, through the gateways you connect with your own merchant account. Each payment is recorded against the invoice once the provider confirms it.
What is inside
Online payment is a setting on your account rather than a separate service. Choose what you accept, connect it once, and the option appears on every invoice you send.
Choose, connect, collect
Start by deciding how you want to be paid. PayPal, Stripe, Razorpay and Airwallex are all available, and you can offer one of them or several. Whatever you switch on is what a client sees when they open an invoice, so the choice stays yours rather than the processor's.
Connecting a processor is a matter of adding your own account details in settings. From then on the money moves between your client and your merchant account; Invoice Crowd records the payment and marks the invoice as settled. Funds reach your bank on the processor's usual payout schedule.
Nothing for the client to install
The invoice the client receives carries its payment options on the page, so reading the bill and starting the payment happen in one place. On a phone the Pay Invoice button stays pinned to the bottom of the screen. Pay opens the processor's own secure checkout, so card details go to the processor, not to you, and never sit in your invoicing account.
Behind the processors sit the cards people actually use, Visa and Mastercard among them. Invoice Crowd adds nothing on top of what your processor charges, so the fee you pay is the one you agreed with them and the amount on the invoice is the amount your client owes.
The chasing happens without you
Reminders go out on a schedule you set, before the due date and after it, and if you switch on late fees, one fee is added automatically the day after an unpaid invoice's due date. Recurring invoices raise and send themselves. You choose how much of this runs on its own and how much you do by hand.
Each payment is written against the invoice it settles and listed in Payments Received, so the history of what was paid, when and through which processor is there months later. Any online payment that needs a second look is held for your review. The same entries feed your income reports and your ledger.
Also included
Everything here is included, in the same account as your invoices, clients and books.
Set when each amount falls due so a long job is billed in stages rather than one lump.
Money collected through your processor settles into your bank account on its normal payout cycle.
The major card brands are accepted through the processors you connect to your account.
Connect the processors you prefer, from PayPal and Stripe to Payoneer and Braintree.
Invoices that repeat on a cycle collect payment the same way a one-off invoice does.
Nudges go to the client before a due date and again once an invoice is overdue.
Bill a client in their currency while your own reporting stays in your base currency.
Clients sign in to see what they owe, what they paid and download their invoices.
Sell a product from a shareable link when there is no invoice to attach it to.
Payments received feed the income and aged debt reports without any re-keying.
Card data goes to the payment processor; your invoicing account never stores it.
Every invoice keeps the payments made against it, so the balance is never in doubt.
Questions
They open the invoice you sent and press Pay. The payment options you switched on are listed on the invoice itself, they pick one in the Select a Payment Method window, and they can pay without creating an account.
PayPal, Stripe, Razorpay and Airwallex are the ones most accounts start with, and Square, Payoneer, Braintree, Authorize.net, GoCardless, PayFast, PayTabs, Telr, M-Pesa, PhonePe and Paystack are supported too. With Offer All Payment Methods Enabled in My Stripe Account switched on, Stripe Checkout also shows the methods turned on in your Stripe Dashboard, such as iDEAL, SEPA Direct Debit or Klarna. Between them they cover the major card brands, including Visa and Mastercard. You decide which of them appear on an invoice. The free plan includes PayPal and Payment note, and paid plans add every other gateway.
No. You connect your own merchant account, so you pay only the processing fees agreed with your provider, and Invoice Crowd adds nothing on top.
The payment is recorded against that invoice straight away and the outstanding balance drops by the amount received. You are notified, the client gets a confirmation with the payment receipt PDF attached, and the entry carries through to your income reports and ledger without being typed again.
Yes. Reminders can be scheduled before and after the due date, one late fee (flat, or a percentage of the amount still owed) can be added the day after the due date, and recurring invoices go out on their own cycle. Turn on as much or as little of it as suits you.
The transaction is handled by the processor you connected, not by Invoice Crowd, so card numbers are entered on their side and are never stored in your invoicing account. What comes back is the record of the payment: amount, date and method.
Yes, for Stripe, PayPal, Razorpay, Square, Braintree, Authorize.net, Airwallex, GoCardless and Paystack. Choose Refund on the paid invoice: Invoice Crowd creates the credit note, sends the refund through the provider, and records it only once the provider confirms. For the other gateways, refund in the provider's dashboard and record it in Invoice Crowd.
Connect a processor once and the option travels with every invoice you send, along with the reminders, the payment confirmations and the record in your books.
