Invite a vendor and choose the portal areas
The vendor record stores invite state, portal user and the enabled menu ids. After acceptance, login routes the supplier into the vendor experience for the active business profile.
Purchases
Give each supplier a read-only view of the purchase documents that belong to them
An invited vendor can sign in to a portal limited to your business and view only the document areas you enable: bills, purchase orders, vendor credits and payments made. The portal is view-only, so suppliers can view and download eligible documents without editing your books.
- Read-only supplier experience
- Per-vendor portal menu
- Business and vendor scope on every list
How it works
A supplier portal connected to controlled purchase records
Portal access begins with an accepted invite and the active business profile. Every list is filtered to the matching vendor, business and eligible document state, and no create, save, send or delete action is exposed.
Invite and scope
One accepted vendor identity in one active business context.
Keep every list inside the vendor and business boundary
Bills, purchase orders, credits and payments are queried for the resolved vendor and selected business. Vendors who are blocked, deleted or have not accepted the invitation get no access.
Dashboard and documents
Useful totals, recent payments and eligible purchase records.
See bills, outstanding balance, orders, payments and credits
The dashboard shows one card per enabled area (bills and their outstanding balance, shared purchase orders, recorded payments and the vendor-credit balance) and a list of recent documents to preview or download.
View bills, purchase orders, credits and payments made
Enabled menu items open paginated read-only lists. Every saved bill is listed, and purchase orders and vendor credits appear once sent, each with preview and PDF download; the payment list shows amount and unused amount, with a Period filter for this financial year, the previous one or all time.
Read-only by design
The portal reports internal records; it does not mutate them.
No create, save, send or delete actions
Supplier pages expose filters, sorting, preview and download where appropriate. They do not let the vendor alter a bill, approve an internal posting or remove a payment.
Changes appear on the next fetch
Because the portal is read-only, a concurrent owner-side edit simply appears when the vendor reloads or changes a filter. The portal does not lock or duplicate the source records.
Built in
What a vendor can see
Dashboard totals, document lists, downloads, permission menu and the read-only boundary.
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Invite a vendor and choose the portal areas
The vendor record stores invite state, portal user and the enabled menu ids. After acceptance, login routes the supplier into the vendor experience for the active business profile.
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Keep every list inside the vendor and business boundary
Bills, purchase orders, credits and payments are queried for the resolved vendor and selected business. Vendors who are blocked, deleted or have not accepted the invitation get no access.
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See what is billed and outstanding
Cards for bills, outstanding balance, purchase orders, payments made and vendor credits, with recent documents below.
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View bills, purchase orders, credits and payments made
Enabled menu items open paginated read-only lists. Every saved bill is listed, and purchase orders and vendor credits appear once sent, each with preview and PDF download; the payment list shows amount and unused amount, with a Period filter for this financial year, the previous one or all time.
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No create, save, send or delete actions
Supplier pages expose filters, sorting, preview and download where appropriate. They do not let the vendor alter a bill, approve an internal posting or remove a payment.
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Changes appear on the next fetch
Because the portal is read-only, a concurrent owner-side edit simply appears when the vendor reloads or changes a filter. The portal does not lock or duplicate the source records.
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Portal menu
Enable only the supplier areas you want visible.
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Vendor dashboard
Summaries and recent payment context.
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PDF access
Preview and download eligible purchase documents.
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Read only
No supplier edit or delete actions.
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Vendor Management
Create the supplier record and control its invite.
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Payments Made
Record the payment rows visible to the supplier.
Questions
Vendor Portal, answered
What can a supplier see in the Invoice Crowd Vendor Portal?
The business can enable Bills, Purchase Orders, Vendor Credits and Payments Made. Every saved bill is listed, while purchase orders and vendor credits appear once they have been sent. The dashboard shows a card for each enabled area and the most recent documents, and a vendor can Approve & Sign a purchase order from its link.
Can a vendor edit or delete a bill from the portal?
No. Invoice Crowd's Vendor Portal is read-only. Eligible documents can be viewed or downloaded, but create, save, send and delete actions remain in the internal business account.
How is a vendor kept inside the right business?
Invoice Crowd resolves the accepted vendor through its portal user and active business profile, then scopes every list to that vendor and business. Blocked or deleted relationships are rejected.
Can I choose which portal tabs a vendor gets?
Yes. The vendor record carries a portal-menu selection that determines whether Bills, Purchase Orders, Payments Made and Vendor Credits appear in the supplier sidebar.
Can a vendor download purchase documents?
Eligible bills, purchase orders and vendor credits expose preview and PDF download actions in the portal. Payments Made is presented as a read-only table with a Period filter for this financial year, the previous one or all time.
Does the Vendor Portal send payments or refunds?
No. The portal only reads existing purchase-side records. Payments and vendor-credit refunds are recorded through their internal owning workflows.
Give suppliers clarity without giving them control of your books
Invite the vendor, choose the tabs and let them view the documents and payments that already belong to them.
- No card required to start
- Your data stays yours
- Cancel anytime