Invite a vendor and choose the portal areas
Choose which areas the supplier can see on their vendor record and send the invitation. Once they accept, they sign straight into their own portal for your business.
Purchases
A vendor portal that keeps suppliers in the loop
Invite a supplier to sign in and see the bills, purchase orders, vendor credits and payments made you choose to share. They view and download their documents, and your books stay in your hands.
- Read-only supplier experience
- Per-vendor portal menu
- Only their own documents
How it works
Self-service for suppliers, control for you
Once a vendor accepts your invitation, every list shows only their own documents for your business, ready to preview and download.
Invite and share
One login per supplier, for your business.
Only their own documents
Every bill, purchase order, credit and payment in the portal belongs to that supplier and your business. Access is limited to active vendors who have accepted their invitation.
Dashboard and documents
Totals, recent payments and documents at a glance.
See bills, outstanding balance, orders, payments and credits
The dashboard shows one card per enabled area (bills and their outstanding balance, shared purchase orders, recorded payments and the vendor-credit balance) and a list of recent documents to preview or download.
View bills, purchase orders, credits and payments made
Each area you enable opens its own list. Every saved bill is listed, and purchase orders and vendor credits appear once sent, each with preview and PDF download; payments show the amount and unused amount, with a Period filter for this financial year, the previous one or all time.
Read-only by design
Suppliers see your records; you keep control of them.
Your books stay in your hands
Suppliers can filter, sort, preview and download, and approve a purchase order from its link. Every bill, posting and payment stays under your control.
Always up to date
Record a payment or update a bill and your supplier sees the latest status the next time they open or refresh the page.
Built in
What a vendor can see
Dashboard totals, document lists, downloads and the menu you control.
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Invite and choose areas
Pick the areas a supplier can see and send the invitation from the vendor record.
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Only their own documents
Every list shows that supplier's records for your business.
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See what is billed and outstanding
Cards for bills, outstanding balance, purchase orders, payments made and vendor credits, with recent documents below.
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Bills, orders, credits and payments
Read-only lists with preview and PDF download, plus a Period filter for payments.
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Your books stay in your hands
Suppliers view, download and approve orders; everything else stays with you.
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Always up to date
Suppliers see the latest status each time they open the page.
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Portal menu
Enable only the supplier areas you want visible.
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Vendor dashboard
Totals and recent payments at a glance.
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PDF access
Preview and download bills, orders and credits.
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Read only
Suppliers view; you stay in control.
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Vendor Management
Create the supplier record and control its invite.
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Payments Made
Record the payments your supplier sees.
Questions
Vendor Portal, answered
What can a supplier see in the Invoice Crowd Vendor Portal?
The business can enable Bills, Purchase Orders, Vendor Credits and Payments Made. Every saved bill is listed, while purchase orders and vendor credits appear once they have been sent. The dashboard shows a card for each enabled area and the most recent documents, and a vendor can Approve & Sign a purchase order from its link.
Can a vendor change anything in my books?
No. The portal is read-only: vendors view and download their documents and can approve a purchase order, while your records stay exactly as you keep them.
How is a vendor kept inside the right business?
Every list is limited to that vendor's own records for your business, and only active vendors who have accepted their invitation can sign in.
Can I choose which portal tabs a vendor gets?
Yes. On the vendor record, choose whether Bills, Purchase Orders, Payments Made and Vendor Credits appear in the supplier's menu.
Can a vendor download purchase documents?
Yes. Bills, purchase orders and vendor credits each offer preview and PDF download. Payments Made shows as a table with a Period filter for this financial year, the previous one or all time.
Give suppliers clarity, keep control of your books
Invite the vendor, choose the tabs and let them view the documents and payments that already belong to them.
- No card required to start
- Your data stays yours
- Cancel anytime