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Accounting

Manual journals, balanced and checked before they save

Record the adjustments that don't start as an invoice, expense or payment. Every journal needs at least two lines, one debit or credit per line and equal totals, and you can reuse it as a template, schedule it or reverse it in a click.

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  • Equal debits and credits required
  • Two or more valid lines
  • Respects locked periods
Invoice Crowd Manual Journals list with the journal templates panel and a balanced two-line journal with equal debit and credit totals

How it works

Adjustments made clear and controlled

Each journal is saved as one entry of account lines, checked against your business and any locked period, so a closed month stays closed.

Build the entry

Title, date, currency, evidence and account lines.

Invoice Crowd manual journal form refusing an unbalanced two-line entry because the debit and credit totals are not equal

Enter debit and credit lines together

Choose an account for each line and enter a value on one side. Invoice Crowd checks that every journal has at least two lines and balances before it saves.

Invoice Crowd manual journal basic details with description, currency, date and an attached receipt, and the two lines saved together as one batch

Keep the supporting context with the batch

A journal carries a title, description, currency, date and optional receipt, and its lines are saved and managed together as one entry.

Protect the period

Closed periods stay closed.

Invoice Crowd refusing a manual journal dated 06/20/2026 because Accounting is locked through Jun 30, 2026 under Accounting, Lock Transactions, with a link to open the lock

Locked periods stay protected

When accounting is locked through the journal's date in Lock Transactions, the journal stays exactly as it is. Edits check both the original and the new date, so a closed period stays closed.

Invoice Crowd manual journal account picker limited to the chart of accounts, with the business switcher showing Northwind Studio selected

Always posted to the right business

Every journal is checked against the business you have selected, and its lines use accounts from your chart. Entries created by invoices, expenses and payments are managed from those documents.

Correct and review

Change journals cleanly, as a whole.

Invoice Crowd deleting a manual journal as one batch, with both lines of the insurance prepayment release going together

Edit or delete the journal as one

Edit a journal and its lines update together; delete it and every line goes with it, leaving all other entries untouched.

Invoice Crowd Manual Journals with the historical accounting review notice asking for one item to be confirmed while new entries carry on normally

Clear review for older data

If imported or older data contains a journal that needs attention, Invoice Crowd flags it with a review notice, while new entries carry on as normal.

Built in

Everything around each journal

The form, balancing rules, templates and controls that make adjustments simple.

  • Debit and credit lines together

    Two or more lines, one side each, with equal totals.

  • Supporting context

    Title, description, currency, date and an optional receipt, saved together.

  • Locked periods protected

    Journals in a closed period stay exactly as they are.

  • Right business, every time

    Each journal is checked against your selected business and chart.

  • Edit or delete as one

    Every line of a journal changes together.

  • Clear review for older data

    Older or imported items that need attention are flagged for review.

  • Reverse Journal

    One action creates a new journal with every debit and credit swapped.

  • Templates and recurring journals

    Save a journal as a template, create a journal from it, or schedule it Monthly, Weekly, Quarterly or Yearly.

  • Period locks

    Closed periods stay closed.

  • CSV export

    Export every journal for the business to CSV.

  • Chart of Accounts

    Journal lines use accounts from the active chart.

  • Trial Balance

    See how the period's account movements add up.

Questions

Manual Journals, answered

What is a manual journal in Invoice Crowd?

A manual journal is an adjustment entered directly as two or more account lines rather than created from an invoice, expense, income or payment. Its lines are saved together as one entry.

Does Invoice Crowd check that a journal balances?

Yes. Every manual journal needs equal debit and credit totals, at least two valid lines and one side per line, and it's checked before anything is saved.

How do period locks affect journals?

Journals dated in a locked period stay exactly as they are. Invoice Crowd checks the journal date against the dates locked in Lock Transactions, and an edit checks both the original and the new date. To fix one entry, the owner can partially unlock a few dates and lock them again.

Can I attach a receipt to a manual journal?

Yes. The journal form supports an optional receipt attachment alongside its title, description, date, currency and account lines.

Can I reuse, repeat or reverse a journal?

Yes. Save as Template keeps a journal's lines for reuse, and Journal Templates lets you create a journal from a template or schedule it as a recurring journal (Monthly, Weekly, Quarterly or Yearly) until you choose Stop Schedule. Reverse Journal creates a new journal with every debit and credit line swapped.

What happens when I delete a journal?

The whole journal is deleted together, every line at once. Entries created from invoices, expenses, income and payments stay exactly as they are.

Make every adjustment balanced and clear

Use a manual journal whenever an adjustment doesn't start from a document, with the accounts, receipt and period kept together.

  • No card required to start
  • Your data stays yours
  • Cancel anytime
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