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Vendor credits, applied to bills or refunded

Record what a supplier owes you back, keep its remaining balance in view, and apply it to a bill or record the refund you receive, with the vendor, business and currency checked every time.

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  • Apply to the vendor's open bills
  • Record a cash refund
  • Balances always accurate
The Vendor Credits screen in Invoice Crowd with each credit's vendor, linked bill, total and remaining balance, applying a credit to a bill and recording a refund

How it works

Supplier credits, kept clear and accurate

Create the credit from a template or a bill, keep its balance open, and use it with Apply to Bill or Refund. Every balance is checked as you go, so a credit is never spent twice.

Create and review

A purchase-side document with its own VCN- number and balance.

Create Vendor Credit in the actions of an Invoice Crowd bill, and the new vendor credit it creates for the same vendor

Start blank or create from a bill or purchase order

Choose a document template for a blank credit, or create one from a bill or purchase order. The new credit links back to its source and gets its own number and today's date.

The Invoice Crowd vendor credits list with open and closed credits, their linked bills, totals and remaining balances

Keep the open balance on the document

The list shows the vendor, linked source, total and remaining balance. Open credits stay editable, and fully used or refunded credits close automatically. The PDF shows Credit Remaining and is stamped Applied or Refunded.

Apply or refund

Use the balance exactly as it stands.

Apply to Bill on an Invoice Crowd vendor credit: picking an open bill of the same vendor and an amount no larger than the credit balance

Apply the credit to a bill

Pick an open bill from the same vendor, in the same currency, and enter an amount up to the smaller of the two balances. Both balances update together, and a repeated click never applies the credit twice.

Refund on an Invoice Crowd vendor credit with the amount, refund date and notes, recorded against the credit balance

Record a cash refund against the credit

A refund records the money you received from the vendor and reduces the remaining credit in one step.

Accounting built in

Posted to the right accounts automatically.

Invoice Crowd vendor credits list with the accounting entries for issuing a vendor credit and for recording its refund

Keep the credit on the purchase side

Issuing a vendor credit reduces Accounts Payable and your purchase expense, and a recorded refund debits Cash and credits Accounts Payable. The ledger stays right without a manual journal.

The actions of an Invoice Crowd vendor credit: Save, Send, Preview, Download, Copy Link, Report, Apply to Bill and Refund

Send, share and track

Each credit has its own Actions tab: send it to the vendor, preview it, download the PDF or copy its link, then apply or refund it.

Built in

The vendor-credit lifecycle

Create, apply, refund and post every supplier credit with confidence.

  • Create from a bill or PO

    Start blank or create a credit from a bill or purchase order, linked to its source.

  • Open balance on the document

    Total and remaining balance on every credit, closed automatically once used.

  • Apply to a bill

    Same vendor, same currency, up to the available balance.

  • Record a refund

    Log the cash a vendor returns and reduce the credit in one step.

  • Posted on the purchase side

    Accounts Payable and purchase expense adjust automatically.

  • Apply from the credit

    Apply or refund each credit from its own Actions tab, then send, preview or download it.

  • Remaining balance

    See how much credit is still available.

  • Apply to bill

    Use credit against an open bill from the same vendor.

  • Record refund

    Record cash returned by the vendor.

  • Never applied twice

    A repeated request returns the first result instead of a second application.

  • Bills

    Review the supplier bills a credit can settle.

  • Vendor Portal

    Let suppliers view their bills, orders, credits and payments.

Questions

Vendor Credits, answered

What is a vendor credit in Invoice Crowd?

A vendor credit records money or value a supplier owes back to your business, such as an over-billing or returned purchase. Its remaining balance can be applied to a bill or recorded as a cash refund. With inventory tracking on, Return Inventory to Vendor takes returned items back out of stock.

Can I create a vendor credit from a bill?

Yes. Create a vendor-credit draft from a bill or purchase order; it gets its own VCN- number and links back to the source.

What must match before I apply a vendor credit to a bill?

The credit and the bill need the same vendor, business and currency, and the amount can be up to the available balance on both.

Can a credit be applied twice by mistake?

No. Invoice Crowd checks both balances each time and recognizes a repeated request, returning the first result instead of applying the credit again.

Does Invoice Crowd email a vendor credit to the supplier?

Yes. The vendor-credit editor has Send and Send Later in its Actions tab, alongside Preview, Download and Copy Link.

Keep every supplier credit in your books

Record the credit, see its remaining balance, and apply or refund it right where your bills live.

  • No card required to start
  • Your data stays yours
  • Cancel anytime
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