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Accounting

A general ledger that traces every total to its source

See every transaction behind your financial statements. Filter by account and period, review debits, credits and running balances, and open the invoice, bill or expense behind each line.

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  • Transaction-level account detail
  • Links to source documents
  • PDF and Excel export
Invoice Crowd General Ledger for September 2026 with total debits and credits, the Business Checking account rows and running balance, and the account filter

How it works

From statement total to source document

Every transaction line keeps its account and where it came from, with a link straight to the record that created it.

Read the account

Dates, descriptions and classified movement line by line.

Invoice Crowd General Ledger rows for Business Checking in September 2026 with reference, date, debit, credit and running balance, and the account net movement

See each transaction behind the total

The report expands an account's period movement into transaction-level rows with date, description, debit, credit and a running balance that starts from the account's opening balance.

Invoice Crowd General Ledger filter with a September date range, USD currency and the Account list narrowed to Business Checking

Filter by account and period

Choose the business, account, date range and currency for your review. The ledger is calculated live, so it always reflects your latest entries.

Follow the source

Open the record behind any line.

Invoice Crowd General Ledger rows that open their own source: an expense opens the expense editor and an invoice payment leads back to the invoice

Jump straight to the source

An expense opens in the expense editor, and an invoice item takes you back to its invoice. The same link-to-source behavior works across your accounting reports.

Invoice Crowd General Ledger row whose source document is unavailable, shown as plain text with no edit link instead of a guessed one

Links you can rely on

Every source link opens the exact record it belongs to. If a document is no longer available, its row is shown as plain text, so you always land in the right place.

Export and interpret

Share a filtered ledger with your accountant.

Invoice Crowd General Ledger Export menu with the filtered ledger saved as PDF and Excel files

Export PDF or Excel

Export the ledger exactly as filtered, as a PDF on your letterhead with page numbers or as an Excel file, so every reader knows what the totals cover.

Invoice Crowd General Ledger with the historical accounting review notice, leaving the ledger rows unchanged until an item is reviewed

Correct at the source

The ledger shows exactly what was recorded. When something needs to change, fix the original invoice, expense or journal and the ledger reflects it on the next load.

Built in

Everything in the General Ledger

Transaction detail, source links, filters and exports in one report.

  • Every transaction behind the total

    Date, description, debit, credit and a running balance from the opening balance.

  • Filter by account and period

    Narrow to the business, account, dates and currency you need.

  • Jump to the source

    Open the expense, invoice or journal behind any line.

  • Links you can rely on

    Every link opens the exact record it belongs to.

  • Export PDF or Excel

    Share the filtered ledger on your letterhead or as a spreadsheet.

  • Correct at the source

    Fix the original record and the ledger reflects it on the next load.

  • Transaction rows

    Inspect dates, descriptions and amounts line by line.

  • Cash or accrual basis

    Read every account's movement on an Accrual or a Cash basis, with the basis printed on the PDF.

  • Traced to the source

    Open the record behind each line.

  • Accurate links

    Every link leads to the correct record.

  • Trial Balance

    Start from the account-level debit and credit summary.

  • Chart of Accounts

    Review the accounts behind the report.

Questions

General Ledger, answered

What is the General Ledger in Invoice Crowd?

Invoice Crowd's General Ledger is a transaction-level report of account movement for the selected business and period. It shows the dates, descriptions, debits and credits behind an account total, starting from the account's opening balance and keeping a running balance.

Can I open a source document from the General Ledger?

Yes. Ledger rows link back to the invoice, expense or other record that created them, so you can open it in its own editor.

Can I export the General Ledger?

Yes. Invoice Crowd exports the current General Ledger as a PDF or an Excel file. The PDF carries your logo, business details and tax number, the period, basis and currency, and page numbers.

Can I view the General Ledger on a cash basis?

Yes. Set Accounting Basis to Cash in Filter Report and the ledger recognizes income and expenses when they are paid, including part payments; Accrual recognizes them when invoiced or billed. Your original transactions stay unchanged, and the PDF prints Cash Basis or Accrual Basis with the period and currency.

Does the General Ledger update when I change a source record?

Yes. The ledger is calculated from your current records, so a saved change shows the next time you open or refresh the report.

How is the General Ledger different from the Trial Balance?

The Trial Balance summarizes debit and credit movement by account; the General Ledger shows every transaction behind those totals. Start with one and drill into the other.

Move from a total to the transaction that explains it

Filter the account, inspect each movement and open the source record whenever a figure needs explaining.

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