Purchases
A vendor credit is the purchase-side mirror of a customer credit note. Invoice Crowd keeps its remaining balance visible, validates the vendor, business and currency when you apply it, and records a cash refund without pretending to move money through a gateway.
How it works
Create the credit from a template or source bill, keep its balance open, and consume it through one of two explicit actions. The request is rechecked under locks so a repeat cannot spend the same balance twice.
A purchase-side document with its own VCN- number and balance.
Choose a document template for a blank credit or clone an eligible source bill or purchase order into a new vendor-credit draft. The new document keeps a source link but receives its own number and current date.
The list shows vendor, linked source, total and remaining balance. An open credit can be edited; a fully consumed or refunded one closes.
Consume only the live balance that still exists.
The selected bill must belong to the same owner, business, vendor and currency, and the amount cannot exceed either live balance. Both records are locked and the operation key makes an exact retry replay-safe.
A refund reduces the remaining credit and records the event in one transaction. It records money received from the vendor; it does not call a bank or payment gateway to obtain it.
Clear purchase-side semantics, with no claims beyond the verified flow.
Current vendor-credit issuance reduces Accounts Payable and reduces purchase expense; a recorded refund debits Cash and credits Accounts Payable. Applied child rows are metadata while the parent carries the accounting effect.
There is no bulk apply or bulk refund action: each credit is applied or refunded from its own Actions tab. The credit can still be sent to the vendor, previewed or downloaded; it is not an EDI workflow.
Built in
Creation, editing, application, refund, accounting context and the limits that distinguish it from a procurement suite.
Choose a document template for a blank credit or clone an eligible source bill or purchase order into a new vendor-credit draft. The new document keeps a source link but receives its own number and current date.
The list shows vendor, linked source, total and remaining balance. An open credit can be edited; a fully consumed or refunded one closes.
The selected bill must belong to the same owner, business, vendor and currency, and the amount cannot exceed either live balance. Both records are locked and the operation key makes an exact retry replay-safe.
A refund reduces the remaining credit and records the event in one transaction. It records money received from the vendor; it does not call a bank or payment gateway to obtain it.
Current vendor-credit issuance reduces Accounts Payable and reduces purchase expense; a recorded refund debits Cash and credits Accounts Payable. Applied child rows are metadata while the parent carries the accounting effect.
There is no bulk apply or bulk refund action: each credit is applied or refunded on its own, and can still be sent, previewed or downloaded.
See how much credit is still available.
Consume credit against an eligible open supplier bill.
Record cash returned by the vendor.
Exact repeated modal requests do not create a second application.
Review the supplier bills a credit can settle.
Let suppliers view their eligible purchase-side documents.
Questions
A vendor credit records money or value a supplier owes back to your business, such as an over-billing or returned purchase. Its remaining balance can be applied to a bill or recorded as a cash refund.
Yes. Invoice Crowd can create an eligible vendor-credit draft from a bill or purchase order, giving it its own VCN- number and linking it back to the source.
Invoice Crowd requires the credit and bill to belong to the same owner, selected business, vendor and currency, with enough live balance on both sides for the requested amount.
No. Invoice Crowd records the refund you received and reduces the credit balance. It does not call a bank or payment gateway to obtain the money.
The current flow locks the credit and bill, rechecks live balances and uses a durable request key. An exact completed retry replays the first result rather than posting a second application.
Yes. The vendor-credit editor has Send and Send Later in its Actions tab, alongside Preview, Download and Copy Link.
Record the credit, see its live balance, and apply or refund it through the purchase-side records it belongs with.
