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Payment integration

Accept invoice payments with Airwallex

The Airwallex integration lets customers pay your Invoice Crowd invoices on the hosted payment page of your connected Airwallex account. Invoice Crowd records the payment once Airwallex confirms it, and can send refunds back through Airwallex.

Review the flow All integrations
  • Status: Active hosted checkout
  • Checked against the app
  • Provider terms still apply
Invoice Crowd Payment Methods with Airwallex selected and a Airwallex account set to Live, a paid invoice recorded after Airwallex confirmed it, and the Refund window sending money back via Airwallex.

From setup to paid

How Airwallex fits the Invoice Crowd payment boundary

Connection, customer checkout and final settlement are separate stages. Read the status and limitations before showing the method on a live invoice.

Connect the merchant account

Each business profile has its own account and live or test mode.

Invoice Crowd Airwallex account form with Live and Sandbox modes and a fictional nickname, the business's Airwallex accounts, and the API Key kept write-only when editing.

Enter only the fields the provider requires

Merchant Client ID, write-only API key, Live/Test mode and automatically provisioned exact webhook.

  • Selected business profile
  • Explicit live or test mode
  • Write-only secret editing

Check the provider accepts your business first

Airwallex controls merchant onboarding, supported markets/currencies, account features and fees.

  • Merchant country and account
  • Invoice and settlement currency
  • Provider fees and review

Understand the customer path

The payment option only shows when it can be used for that invoice.

Invoice Crowd invoice INV-2055 for Kestrel Analytics in AUD, the customer's Select a Payment Method sheet with Pay Using Airwallex, and what Airwallex asks for next.

Use the one-time payment flow

Hosted Payment Page uses your business's own Airwallex credentials and marks an invoice paid only after Airwallex confirms, on your exact account, that the payment succeeded.

  • The amount comes from the invoice
  • The payment is applied to that invoice
  • The customer pays on the provider's own page

Recurring payments work differently

Saved PaymentConsent support exists for scheduled merchant-initiated charges, but the bounded recurring scheduler is disabled by default until rollout gates pass.

  • One-time and recurring differ
  • Some existing setups only keep running
  • New ones aren't offered where unsupported

Checked before the payment is recorded

An invoice is marked paid only when the provider confirms it.

Invoice Crowd Payments Needing Review holding a Airwallex payment for INV-2055 that arrived after the invoice was paid, with the checks Airwallex payments must pass before they are recorded.

The payment must match the invoice

Signed webhook or return-triggered provider re-read, account and request binding, allocation, amount, currency, SUCCEEDED state and verified consent where reused.

  • Merchant account and mode
  • Same invoice, amount and currency
  • The provider reports it as paid

Know the current limits

No platform connected account is created. Scheduled charging must remain disabled until production migration, sandbox connection and rollout checks are complete.

  • Nothing is assumed paid
  • Pending stays pending
  • Mismatches are refused

Integration facts

What to verify before using Airwallex

The fields below describe the current Invoice Crowd path; the provider remains the source for merchant eligibility, fees and regional availability.

  • Availability

    Active hosted checkout

  • One-time payment

    Hosted Payment Page uses your business's own Airwallex credentials and marks an invoice paid only after Airwallex confirms, on your exact account, that the payment succeeded.

  • Recurring payments

    Saved PaymentConsent support exists for scheduled merchant-initiated charges, but the bounded recurring scheduler is disabled by default until rollout gates pass.

  • Merchant setup

    Merchant Client ID, write-only API key, Live/Test mode and automatically provisioned exact webhook.

  • Settlement evidence

    Signed webhook or return-triggered provider re-read, account and request binding, allocation, amount, currency, SUCCEEDED state and verified consent where reused.

  • Regional fit

    Airwallex controls merchant onboarding, supported markets/currencies, account features and fees.

  • Current limits

    No platform connected account is created. Scheduled charging must remain disabled until production migration, sandbox connection and rollout checks are complete.

  • Invoice data

    Amount, currency and allocation are derived from the current server-side invoice state.

  • Unmatched payments

    If a confirmed Airwallex payment can't be applied to its invoice, for example because the balance changed after checkout started, Invoice Crowd holds it in Payments Needing Review. You then apply it to the invoice, keep it as customer credit, or refund it.

  • Refunds

    Choose Refund on the invoice in Invoice Crowd and the money goes back to the customer through Airwallex. The refund is booked only after Airwallex confirms it. This covers online payments made on the invoice page.

  • Provider fees

    Gateway fees, exchange costs and settlement timing come from the merchant agreement, not the Invoice Crowd subscription.

  • Alternative gateways

    Configure another active provider when this gateway does not support the merchant, customer, currency or collection model.

Questions

Airwallex and Invoice Crowd, answered

Is the Airwallex integration currently available in Invoice Crowd?

Yes. Airwallex is active in Invoice Crowd through its Hosted Payment Page. The payment uses your own Airwallex credentials, and Invoice Crowd records it only after reading the payment from your account in a SUCCEEDED state.

What do I need to connect Airwallex?

Merchant Client ID, write-only API key, Live/Test mode and automatically provisioned exact webhook. Airwallex controls merchant onboarding, supported markets/currencies, account features and fees. Airwallex needs a paid Invoice Crowd plan; the free plan includes PayPal.

How does Airwallex one-time checkout work?

Hosted Payment Page uses your business's own Airwallex credentials and marks an invoice paid only after Airwallex confirms, on your exact account, that the payment succeeded.

Does Airwallex support recurring payments in Invoice Crowd?

Saved PaymentConsent support exists for scheduled merchant-initiated charges, but the bounded recurring scheduler is disabled by default until rollout gates pass.

How does Invoice Crowd decide that a payment succeeded?

Signed webhook or return-triggered provider re-read, account and request binding, allocation, amount, currency, SUCCEEDED state and verified consent where reused. A browser return or posted status alone cannot settle the invoice. A confirmed payment that can't be applied to its invoice is held in Payments Needing Review until you decide what to do with it.

Are gateway fees included in Invoice Crowd pricing?

No. Provider transaction fees, foreign-exchange costs, settlement timing and account terms are controlled by the gateway and merchant agreement. Check the provider before activation.

Can I refund a Airwallex payment from Invoice Crowd?

Yes. Choose Refund on the invoice (from the invoice list, the editor or Manage Payments), then pick "Refund it to the customer via Airwallex". Invoice Crowd sends the refund through Airwallex and books it only after Airwallex confirms it. This works for online payments made on the invoice page, not for recurring, subscription or payment-link invoices.

Test Airwallex with a representative invoice

Start with sandbox or test mode where the provider offers it, verify the exact currency and payment result, then plan production activation.

  • Never marked paid from the browser alone
  • Provider terms apply
  • Current status is visible
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