For owner-operated cleaning businesses
Invoice Crowd lets a cleaning business reuse service items, quote the work, schedule recurring invoices, charge regular customers automatically and record supply costs in one account.
The workflow
A weekly clean can still have extras, pauses and supply costs. These three steps keep the quote and the billing in order, while your crew schedule stays in the tool you already use.
Reuse names, descriptions and prices
Create reusable service items for regular cleans, deep cleans and common add-ons. Bring those items into an estimate so the customer can see what is included and what changes the price.
Keep the next invoice visible
On a paid plan, put a regular clean on a recurring invoice, weekly, monthly or on your own cycle, and see when the next one goes out. Pause it for a skipped month, invoice one-off extras separately, and switch a regular customer to automatic charging once they approve it.
Supplies and repairs belong in the books
Record cleaning supplies, equipment servicing and other costs with the vendor, category, amount, tax and receipt, so you can see what the business spends beside what it bills.
Why it fits
Regular customers, one-off deep cleans and supply costs sit in one account, and the money for each clean comes in without a chase.
Quote a deep clean, put the weekly clean on a recurring invoice and see every payment against it.
Each customer's record holds their estimates, invoices, payments and balance.
Customers pay from the invoice through Stripe, Square, PayPal, GoCardless or another of the 15 gateways. PayPal works on the free plan too.
Run residential and commercial cleaning as separate business profiles, each with its own branding and books. Pro holds two.
Also included
These sit in the same account as your services, recurring invoices and payments.
Switch a regular customer to automatic charging. Once they approve it, each cycle is charged to their card or bank mandate through Stripe, Square, GoCardless or another gateway that supports it. Paid plans.
One transfer covering four weekly cleans? Record it once and it settles the oldest invoices first, with anything left kept as credit.
Reminders go out before and after the due date. Set a flat or percentage late fee when you send the invoice, and it is added automatically if the invoice is still unpaid after the due date.
Turn off automatic reminders for a long-standing customer you would rather call yourself, and everyone else is still chased on schedule.
Ask for a deposit on a move-out or deep-clean estimate, and the customer accepts and pays it in one step.
Put an expiry date on a quote so an old price can't be accepted months later. The customer can also decline it with a reason.
On the Team or Business plan, invite a supervisor with a role and limit them to selected customers only.
Customers you invite sign in to see every invoice you sent them, what they have paid and what is still due.
When you compare tools, test each one on the same job: a weekly service, a deep-clean add-on and a supply expense.
Questions
Yes. Save each service with its description and price, then add it to any estimate or invoice.
Yes, on a paid plan. A recurring invoice goes out on the cycle you set, and can charge the customer automatically once they approve it. It doesn't schedule the cleaning visit itself.
Use Invoice Crowd for quotes, recurring invoices, payment collection, customer balances and expense records alongside the scheduling or workforce tool your team prefers.
Yes. Record supplies, equipment servicing and other costs with the vendor, category, amount, tax and receipt.
Yes. Connect Stripe, Square, PayPal, GoCardless or another of the 15 gateways and customers pay from the invoice. With Stripe, Square or GoCardless, a recurring invoice can also charge them automatically once they approve it.
Use a controlled field-service or password system. Do not store door codes or alarm instructions in customer-facing invoice notes.
Save your services, put each regular customer on a recurring invoice and let reminders handle the late ones.
