Features
The Invoice Crowd template builder opens any of the eight provided designs on an editable page. Change fonts and colors, add shapes and images, resize your logo, rename and reorder the table columns, and print the standard labels in any of eight languages. Saving a customized design needs a paid plan, and the 30-day free trial counts.
What is inside
Open a design from Invoice Templates and edit it where it sits: click a heading to style it, drag a shape to move it, and preview the PDF before you save. Invoice data and totals stay connected while you work.
The gallery, then the canvas
Invoice Templates in the main menu lists every design you can use. Provided designs carry a Provided badge and a Customize action; designs you have saved show Saved design and Edit. Search, filter by All Templates, Provided or Custom Templates, sort by recent or by name, and preview any design before you open it.
The builder shows the design filled with five sample lines, which are never saved as invoice data. Click text or a section to open its Design controls, or click the background artwork to select that shape. Layers lists the invoice structure and the artwork for anything that overlaps, and Undo, Redo and Reset all changes cover every edit.
Type, color, shape and logo
The Design tab styles the element you selected: Font family (the theme default or Lato, Montserrat, Nunito Sans, Open Sans, Oswald, Poppins, PT Sans, Raleway, Roboto or Source Sans 3), size, weight, line height, letter spacing and capitalization, plus text color, background, margin and padding, and borders. The table header has its own bottom margin for the gap above the first item.
Decorate the page behind its content with a square, rectangle, circle, ellipse, triangle, diamond, pentagon, hexagon, star, line, blob or background image. Set each one's fill, opacity, rotation, size and position, send it to the front or back, round its corners, or edit the blob's points. Select your logo and drag a handle, or set Logo size, and its proportions stay unchanged.
Your content stays as you typed it
Labels & language lets you rename the standard captions, grouped as Document & billing, Totals & delivery, and Notes & signatures. Choose a Document language and Apply labels to print the headings and standard column names in English, French, German, Portuguese, Spanish, Japanese, Russian or Korean. Text you type and custom fields stay as entered, so save one design for each language you invoice in.
Table Columns renames and reorders the columns and adds or removes them; Amount stays last, and Item, Quantity, Rate and Amount stay on the table. In Add Elements, choose one of the four areas and Add custom field opens the same picker you use on an invoice. Text, Image and Divider rows add references, a stamp or a line, with their own width and position.
Defaults for every document
Preview PDF downloads the design exactly as it will print. Saving stores a new version of the design, and every invoice already created keeps the design it was made with. The account owner can switch on Use for new invoices to make the saved design the default for the current business.
Business Settings → Design sets the designs new documents use: Use one design for all documents, or Choose by document type for invoices, estimates, credit notes, purchase orders, bills, vendor credits, payment links, recurring invoices and subscriptions. Each business profile keeps its own choices, and delivery notes use their invoice's design.
Built in
What you can change, what stays protected, and who can save it.
Template 1 to Template 8, each with its own colors, fonts and background artwork, and every part of it editable.
The Free plan includes two invoice templates. Saving a customized design needs a paid plan, and the 30-day free trial counts as paid.
Saving a new version or archiving a design never changes an invoice that was already created with it.
Designs work for invoices, estimates, credit notes, purchase orders, bills, vendor credits, payment links and recurring invoices.
The preview, the thumbnail and the PDF come from one design, including shape opacity and background color.
Documents in Japanese or Korean print with a font that carries their characters, so no glyph goes missing.
Set the gap between the column header and the first item. On longer invoices the column labels repeat on every page.
Sections move by their handles within the document flow. Items and totals appear exactly once and stay linked to the invoice.
Select Template → Change design restyles an invoice and keeps its entered values, removed fields, columns and financial settings.
The Templates permission decides who can edit, create and archive designs. Only the account owner can set Use for new invoices.
The builder links to Customer Page settings for the background customers see around your document.
On a monthly or yearly paid plan, Hide Invoice Crowd branding removes our branding from your customer document pages.
Questions
Yes. Open Invoice Templates, choose a provided design and select Customize, or open one of your saved designs with Edit. The builder lets you change fonts, colors, spacing and borders, add shapes and images, resize your logo, rename and reorder the table columns, and rename the standard labels. Preview the PDF, then save the design for new invoices.
The Free plan includes two invoice templates, and you can open and preview a design in the builder. Saving a customized design needs a paid plan. The 30-day free trial counts as a paid plan, so you can design and save templates while you try Invoice Crowd.
No. Saving stores a new version of the design, and every invoice keeps the design it was created with. Archiving a design asks you to choose replacements for any defaults that use it, and existing documents stay unchanged.
Yes. In Business Settings → Design, choose Choose by document type and pick a design for each of invoices, estimates, credit notes, purchase orders, bills, vendor credits, payment links, recurring invoices and subscriptions. Any type without its own choice can use the invoice design. Each business profile keeps its own settings.
Yes. In Labels & language, set the Document language and select Apply labels. The headings, standard captions and column names then print in English, French, German, Portuguese, Spanish, Japanese, Russian or Korean, in the app and in the PDF. Item descriptions, notes and custom fields stay as you typed them, so save a separate design for each language.
Select the logo in the builder and drag its right, bottom or corner handle, or set Logo size in the Design tab. Arrow keys make small adjustments and the proportions stay unchanged. You upload or replace the logo itself in your Business Profile, and Change business logo opens it from the builder.
You can reorder the invoice's sections within the document flow and restyle all of them, but the items and the totals always appear exactly once and stay connected to the invoice's figures. In the table, Amount stays the last column, and Item, Quantity, Rate and Amount cannot be removed.
Yes, on a monthly or yearly paid plan. Turn on Hide Invoice Crowd branding in Business Profile → Customer Page to remove our branding from your customer document pages, including invoice and estimate previews. The option is not available on the Free plan, during the free trial or on lifetime plans.
Pick one of the eight designs, make it yours in the builder, preview the PDF and set it as the default for new invoices.
