Invoice Crowd lets you send a brand a proposal that states the deliverables, the usage window and the fee, collect an e-signature and take a deposit. Invoice in the currency the brand pays in, and see which collaborations are still owing without opening a spreadsheet.
What is inside
A brand deal is a document problem before it is a money problem. What was agreed, what it costs, what happens if the campaign extends, and who still has not paid.
Everything the brand signs off on
Briefs arrive as a chat message and end as an argument about what was promised. Build the proposal in sections instead: the deliverables by platform and count, the shoot and posting dates, the usage window, the exclusivity you are agreeing to, and the fee that covers all of it.
Usage rights, exclusivity, revision limits, approval turnaround, what happens if a post is pulled. These clauses barely change from one sponsor to the next, so keep them in the content library and pull the right block into the document. Then rewrite only the paragraph that genuinely differs for this campaign.
Deposits, currencies and gateways
Content is expensive to produce and impossible to un-publish. Bill a percentage on signature and the balance when the campaign goes live, from one invoice rather than two documents that have to be matched up later. The portal shows the brand what has landed and what is left.
A sponsor in another country should not have to work out a conversion before approving a budget. Invoice in their currency, connect the gateway their finance team already uses, and let your own reporting total in your base currency so the year still adds up.
What is outstanding, and what it cost to make
Agency accounts pay on their own schedule, and a creator can be three campaigns deep before noticing. The aged debt report sorts every unpaid invoice by how far past its due date it has gone, so chasing becomes a decision about one brand rather than a memory test across twelve.
When a brand pays every month for a set number of your hours, make it a retainer. Time you log on that brand's projects counts against the month, unused hours carry over or expire, and extra editing time goes on the next invoice. Cameras, editing software and travel still go in as expenses against the same set of books.
Also included
Brand deals are not the only paperwork. Everything below is in the same account as the proposals and the invoices.
The brand approves the deal in the browser and the signed copy stays with the proposal.
An approved estimate converts to an invoice carrying the same lines, so nothing is keyed twice. Put an expiry date on the quote so last season's rate can't be accepted.
Turn on item removal and the brand can drop lines it doesn't want, such as an extra Story set, before approving.
Keep a post, a Reel and a Story set as saved items with their rates, and quote them the same way all year.
Sponsors sign in to view, approve, download and pay, and see which invoices are paid and what is still due.
Overdue invoices chase themselves on the schedule you set instead of waiting on you.
Log gear, editing software and travel as expenses with the receipt kept on the transaction.
Run the creator brand and a production company as separate profiles under one login.
Send invoice and customer events to a webhook URL you choose, or connect through Pabbly Connect using your Invoice Crowd sign-in.
Let a sponsor set the number of posts or videos on the estimate before they approve it.
One record per brand holding their contacts, past proposals, invoices and everything they have paid.
Set your own tax and discount rates per line, for the deals that are taxed differently.
A campaign is pulled? Refund the online payment through Stripe, PayPal and six other gateways straight from the invoice, with the credit note made for you.
When a brand pays before the invoice exists, record it as an advance with its own receipt and apply it when you bill.
Creators billing from India add GST to the invoice, and when a brand deducts TDS, record it with the payment so your books show it as TDS receivable.
Questions
Yes. A proposal is built from sections you write, so the usage window, the exclusivity period, revision limits and approval turnaround sit alongside the deliverables and the fee. Save that wording in the content library and pull it into the next deal rather than rewriting it.
Split and partial payments let one invoice carry a deposit and a balance. Bill a percentage when the brand signs and the rest when the campaign goes live. The portal shows the sponsor what has been received and what is still due against that same total. You can also request the deposit on an estimate, and the brand accepts and pays it in one step.
Yes. Multi-currency invoicing sets the document in the customer's currency while your reports total in your base currency. Fifteen payment gateways are available, from PayPal and Stripe through to Razorpay, Square, Payoneer, Braintree, Authorize.net and Airwallex, so a finance team can pay the way it already does.
The aged debt report groups unpaid invoices by how long they have been overdue, and the invoice report shows what was raised and what settled in a period. Reminders run on the invoice on the schedule you set, and a flat or percentage late fee set when you send the invoice is added automatically if it is still unpaid after the due date, so most of the chasing happens without you.
Yes. Invoice templates take your logo and colors, and proposals start from 70+ templates you can adapt. If you run more than one brand, business profiles hold a separate look and a separate set of books for each of them under a single login.
Yes. Every paid plan starts with a 30-day free trial with no card needed, and the Basic plan is free forever for everyday invoicing with PayPal. Current prices are on the Pricing page.
Write the proposal, take the deposit, invoice in the sponsor's currency and keep the unpaid list short. It is one account, not four tools.
