Invoice Crowd adds one late fee, flat or a percentage of the amount still owed, the day after an unpaid invoice's due date. The invoice warns the client in advance, the fee appears as its own line, and you can waive it on any invoice.
What is inside
Late fees in Invoice Crowd are a rule you switch on once. The software watches the due date, shows the client a notice in advance, adds one charge, and records it in your books.
Set once as your default
Switch on Late Fees as your business default, or on a single invoice, and decide what an overdue invoice should cost. A daily check adds the fee the day after the due date to any sent invoice that is still unpaid. Each invoice gets one fee, so the charge stays fair and predictable.
A late fee can be a fixed amount or a percentage of the amount still owed when the fee is added. Pick whichever suits the work you bill for: a flat charge reads clearly on a small invoice, while a percentage stays proportionate on a large one.
You set the due date
The fee starts the day after the due date, so the due date you set is the date that matters. Give a client more room by setting a later due date or longer payment terms on their invoice; an invoice paid on or before its due date never carries the fee.
The fee lands on the overdue invoice itself, itemized on its own line beneath the original amount. The client can see what they were billed and what the delay added, and the invoice total is the figure you are owed.
The client hears about it, and so do your reports
Before any fee, the invoice and its PDF say that a late fee applies after the due date. Add a reminder for after the due date and the client receives an Overdue Payment Notice with the amount now outstanding, late fee included, so a larger total never arrives unannounced.
Filter the invoice list to Overdue to see every invoice carrying a fee, with totals that include it, and open the Age Debt report to see how long each customer has been behind. Late payment becomes a number you can plan around.
Also included
Late fees use the same invoices, customers, currencies and gateways as everything else you bill.
Set the late fee on each invoice, so a client whose contract calls for different terms gets them.
A fee is charged in the currency of the invoice, so overseas billing stays consistent.
Filter the invoice list to Overdue to see every invoice carrying a fee and what it now totals.
A percentage fee is worked out on what is still owed, so a part payment already made lowers the fee as well as the balance.
The invoice states the fee in advance and reminders go out before the date, so a fee is never the first thing a client hears.
Recurring invoices follow the same overdue rules as the ones you raise by hand.
Clients see the revised invoice and the fee line when they open it to pay.
Waive the unpaid fee on one invoice without changing the rule for everybody else. The waiver is booked that day and the fee stays on record.
Fee income lands in the ledger with the invoice it came from, ready to reconcile.
The revised total is settled through whichever gateway the client already uses.
Each fee appears on its own line, so the amount originally agreed stays clear.
The fee starts after the due date, so longer payment terms give a particular client more room before it applies.
Questions
Yes. Before the due date, switch Late Fees off or change the amount on that invoice. Once a fee has been added, choose Waive Late Fee on the invoice: your customer no longer owes the unpaid fee, the waiver is recorded in your books that day, and the fee itself stays on record. Your other invoices keep the default.
It is added to the overdue invoice as its own line, below the original amount. The client sees what they were first billed and what the delay added, and the invoice total is updated to the sum of the two.
Yes, on what is still owed. A percentage fee is worked out on the balance due on the day the fee is added, never on what was already paid or credited. Later payments settle the invoice amount first and the fee last.
Yes. Late fees are set per invoice, as a flat amount or a percentage, with defaults for invoices in your business profile settings, so a small quick job and a long project can each carry the structure that suits it.
The day after the due date, if the invoice has been sent and is still unpaid. The fee is tied to the due date you set on the invoice, so a later due date or longer payment terms give a client more room, and an invoice paid on or before its due date never carries the fee.
Yes. Before the due date, the invoice and its PDF show a notice that a late fee applies after the due date. Once the fee is added it appears as its own line, and a reminder you set for after the due date sends an Overdue Payment Notice with the amount now outstanding.
Once. Each invoice gets one fee, added the day after its due date, and the amount stays fixed. To give a client more time, set a later due date or longer payment terms. Switch late fees on in your business profile or on any single invoice.
For businesses in India, yes: GST is charged on the fee at the rate of the invoice's own supply and shows as a GST on Late Fees line, and the notice on the invoice says plus GST. Everywhere else the fee is added without tax.
A credit note applies to the invoice's own lines. When that leaves only the late fee owing, Invoice Crowd lets you choose: Waive Late Fee to close the invoice, or Keep Fee to keep collecting it.
Write the rule, pick the date, and let overdue invoices carry their own penalty. Chasing becomes a report you read rather than a task you do.
