Set the rule once and Invoice Crowd applies it. When an invoice passes the date you chose, the fee is added as its own line, the client is told, and the total you are owed moves with it.
What is inside
Late fees in Invoice Crowd are a rule you write once. The software watches the due date, applies the charge, tells the client, and keeps a record of what has accrued.
Written once, not per invoice
Decide what an overdue invoice should cost and the calculation runs on its own. The moment an invoice passes the date you set, the fee is worked out against that invoice and added to it. Nothing has to be recalculated by hand when the balance changes.
A late fee can be a fixed amount or a percentage worked out from the original invoice total. Pick whichever suits the work you bill for: a flat charge reads clearly on a small invoice, while a percentage stays proportionate on a large one.
You pick the day, not the software
Name the date the penalty starts rather than accepting whatever the due date implies. That leaves room for a grace period, so a client who pays a few days behind is not charged, while an invoice that has gone quiet for a month is.
The fee lands on the overdue invoice itself, itemized on its own line beneath the original amount. The client can see what they were billed and what the delay added, and the invoice total is the figure you are owed. There is no separate penalty document to reconcile.
The client hears about it, and so do your reports
An automatic alert goes to the client when a late fee is applied, so the next thing they see is not a larger total nobody warned them about. Raising it at the point it happens keeps the conversation about the payment rather than about the charge.
A dashboard view shows which invoices have accrued fees and what those penalties add up to. Reports pull the same information out for a period, so late payment stops being a hunch about certain clients and becomes a number you can plan around.
Also included
Late fees are not a bolt-on. They use the same invoices, customers, currencies and gateways as everything else you bill.
Set a different late fee arrangement for a client whose contract or history calls for one.
A fee is charged in the currency of the invoice, so overseas billing stays consistent.
Pull the penalties accrued over a period into a report you can file or export.
If a client settles some of an invoice, the fee applies to the balance still outstanding.
Reminders go out before the date, so a fee is rarely the first thing a client hears.
Recurring invoices follow the same overdue rules as the ones you raise by hand.
Clients see the revised invoice and the fee line when they sign in to settle it.
Remove or reduce a fee on one invoice without changing the rule for everybody else.
Fee income lands in the ledger with the invoice it came from, ready to reconcile.
The revised total is settled through whichever gateway the client already uses.
Each fee appears on its own line, so the amount originally agreed is never buried.
Delay the charge by however many days you are comfortable giving a particular client.
Questions
Yes. A fee can be removed or reduced on a single invoice when the situation calls for it, and a client you have a longer arrangement with can be given their own rule rather than the default one.
It is added to the overdue invoice as its own line, below the original amount. The client sees what they were first billed and what the delay added, and the invoice total is updated to the sum of the two.
Yes. When part of an invoice has been settled and the rest is past its date, the fee applies to the amount still outstanding. A percentage-based fee is worked out against that remaining balance rather than the original total.
Yes. Fee structures can be set against particular services or products rather than applied uniformly, which matters when you bill both small quick jobs and long projects. A flat charge suits one and a percentage suits the other.
On the date you nominate, which does not have to be the day after the due date. Leaving a few days of grace means a client who is briefly late is not penalized, while an invoice ignored for weeks is.
Yes. An automatic alert goes out when the fee is applied, so the larger total is not a surprise the next time they open the invoice. That tends to head off the argument before it starts.
Write the rule, pick the date, and let overdue invoices carry their own penalty. Chasing becomes a report you read rather than a task you do.
